Program Operations Specialist

The pay rate for this position is $19.00 per hour.

Are you ready for a position that offers lots of variety and a unique avenue to serve your community, keep reading! The Kroc Center is a privately owned community center that strives every day to enrich the lives of the people we serve - physically, spiritually, and educationally. This important role will support planning and processes to help deliver a wide variety of engaging programming for our members and guests. The right candidate will be well-organized, with lots of energy, a teachable spirit and positive attitude.

Voted as a Best Christian Workplace by BCWI for two years in a row. We are a passionate team, who love to serve and support one another and our community. At the Kroc Center you will have the opportunity to develop your experience and skills in a mission focused environment. Read more about our needs and expectations. We can't wait to meet you!

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Ray and Joan Kroc Corps Community Center Purpose Statement

Inspire people to discover their God given talents and develop their potential through artistic, educational, physical, and spiritual experiences in a Christ-centered atmosphere.

Job Summary/Primary Purpose: The Program Operations Specialist provides comprehensive and confidential administrative assistance to the Officer for Program Development, Program Director, and other relevant staff to support excellence in Kroc programming. Coordinates efficient execution of operational and program specific duties to achieve objectives and goals.

Essential Duties and Responsibilities:

• Provide administrative support, managing resources and information as assigned, to promote effective and efficient development of programs and classes within the Kroc Center.
• Schedule, coordinate, and manage minutes for both internal and external meetings in support of the Officer for Program Development and/or Program Director as requested.
• Review forms, documents and catalogs, track purchase requests for Program Departments assuring appropriate final approval is attained from the relevant senior staff.
• Assist in training and effective utilization of all appropriate program focused technology, including but not limited to POS (Club Automation), Program Catalogues in SharePoint, etc.
• Assist with the input of final and appropriate updates of program information in POS as necessary.
• Assist in the creation and proofing of marketing pieces and other relevant promotional and/or communication materials.
• Administers program scholarship distribution, assuring compliance with established policies and procedures.
• Assists in writing proposals for submission to DFB (Divisional Finance Board) and track submissions for required follow-up or responses.
• Assist in the coordination of Leadership/Program meetings including agenda/information development and the taking and posting of meeting minutes utilizing the standard formats and posting on SharePoint in a timely manner.
• Work with Events to coordinate calendars and utilization of program spaces and availability.
• Prepare packets, reports and documents for meetings, programs, and activities as requested. Copy, file, fax, and distribute documents both electronic and hard copy as needed.
• Provide input to Leadership on training and development opportunities, and coordinate registrations, travel, and support for relevant staff.
• Assist in the development, proofing, and organization of SOP's related to programming and assure that all SOP's are on a schedule to be reviewed annually for any relevant updates.
• Assist in accumulating records and statistics to track utilization and feedback of program participants, members, and guests.
• Assist as directed in assuring all safety standards are met and all certifications are tracked as required for each department.
• Assists the program team with responsibilities when positions are vacant, or coverage is not available as assigned.
• Actively participate in community events and outreach to effectively promote utilization of the Kroc Center as assigned by senior staff.
• All other duties as assigned.