Administrative Office Support 3, Law Enforcement

Job Summary: Assisting director of public safety, law enforcement in an administrative capacity.
Responsible for performing confidential employee and student data entry, preparing reports, preparing and proofing original correspondence, performing basic accounting functions for assigned area, and conducting moderately complex research. Student facing services required.

Minimum Qualifications:

H.S. Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job.

Licensing Requirements: Valid driver's license.

Required to be compliant with PA Child Protective Service Laws. For additional information, please visit https://hacc.edu/HumanResources/NewHire/index.cfm

Hiring Range: $38,070 - $47,588

Preferred Qualifications: Proficient in Microsoft Office; BANNER knowledge; TACS

Job Specific Task List:

• Provides complex, specialized administrative support in preparing and processing confidential documents, preparing and publishing legally required notices, preparing meeting agendas and minutes, maintaining departmental data and/or other related documents. Maintains a variety of confidential files and records. - (Essential)
• Provides administrative support for the following EMS Training Unit programs. This includes preparing and maintaining all related paperwork and files: EMS Academy; EMT Programs; American Heart Association classes; Contract training; Critical Care Emergency Medical Transport; Continuing Education; Instructor classes; Pre-Hospital Registered Nurse; Safety & Security - (Essential)
• Manages and maintains the department's payroll and personnel files, such as verifying payroll time sheets and maintaining confidential personnel information. - (Essential)
• Oversees inventory, instructional equipment repair, and supply orders; ensures necessary office supplies and text books are available. - (Essential)
• Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports. - (Essential)
• Provides administrative support for course creation, registration and billing. Prepares American Heart Association cards for those students who successfully complete the program, as well as completion certificates and for certification classes. - (Essential)
• Organizes and maintains supervisor's calendar, including meetings, travel, and project timelines; makes arrangements for meetings and/ or events; Schedule rooms/props, maintain classroom/prop schedule, and prepares 3rd Party Contract invoices. - (Essential)
• Assists in overseeing department programs by reviewing forms and documents for compliance with operational policies and procedures. Maintains an instructor network, available on MyHACC, to provide all instructors access to necessary forms and information. - (Essential)
• Maintains and manages the student database and the social media for the Shumaker Public Safety Center. - (Essential)
• Provides instructional support for online programs through D2L, providing students and instructors guidance and support for program delivery. - (Essential)
• Serves as administrative oversight of the college's Quick Response System (QRS, which is the ambulance for medical standby coverages. - (Essential)
• Performs other duties as assigned. - (Standard)

Job Type: Full Time 12 Month

If part time, hours per week: N/A

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

• We are gateways to student success and opportunity.
• We promote respect, collegiality, and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.