Administrative Operations Associate, Research Office (Phoenix)

This is an exciting opportunity to become part of a fast-growing college. The Translational Research Office at the College of Medicine - Phoenix is seeking a bright Administrative Support Assistant III. This position will assist with processing the financial and travel transactions in support of any COMP departments with a research portfolio. The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent written and verbal communication skills, and a professional demeanor. Also, the incumbent should be able to 1maintain sensitivity with confidential information, and poses computer proficiency in Microsoft Word, Excel and Outlook.

Visa sponsorship is not available for this positions.

Perform a variety of administrative duties:

• Process financial transactions to support faculty lab purchasing, PO (purchase order), DV creation and other transactions as needed.
• Review, and process standard expenditures to ensure laboratory activities align with established grant and college budgets.
• Update and maintain department files and database (i.e. S drive, Box folders).
• Investigate, evaluate and resolve typical administrative or operational issues or situations impacting staff/faculty work units, and coordinate with the Director.
• Schedule and participate in meetings and conferences pertinent to area of responsibility.
• Provide onboarding support to units as needed and assigned by Director.
• Assist in gathering data for website updates.
• Support travel arrangements and process Concur documents for faculty, staff, students and invited speakers as needed.
• Offer guidance and support to students, faculty, staff, and researchers on relevant policies, standard practices, and procedures for inquiry-related matters.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Proven attention to detail and accuracy.
• Exceptional organizational and time-management skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

• Experience with prioritizing multiple projects and achieving desired results and deadlines.
• Possess intermediate, or higher, Microsoft Office skills.
• High degree of flexibility.
• Proficient in data entry with a focus on efficiency and precision.

Office of Human Resources, Talent Acquisition

talent@arizona.edu

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).