New

Payroll Tax Specialist

Equiliem
medical insurance, dental insurance, life insurance, 401(k)
United States, New Jersey, East Brunswick
25 Kennedy Boulevard (Show on map)
Oct 21, 2026
Payroll Tax Specialist Location: Remote Pay: $58.00 - $62.00 per hour 26-11293 Job Summary The Payroll Tax Specialist manages U.S. multi-state payroll tax compliance, reporting, reconciliations, and audit support while providing backup coverage for biweekly payroll operations. This role oversees payroll tax filings, agency notices, quarter-end and year-end reporting, and compliance with federal, state, and local payroll regulations across multiple jurisdictions. The specialist works closely with HR, Finance, employees, and payroll vendors to resolve complex issues, maintain accurate payroll records, and support payroll compliance for U.S. and Canadian operations. Job Responsibilities Provide backup support for end-to-end biweekly payroll processing for exempt and non-exempt employees across multiple states. Support payroll processing for base pay, overtime, commissions, bonuses, leave, off-cycle payments, and final pay in accordance with applicable pay timing requirements. Perform post-payroll reconciliations and audits, investigate discrepancies, and resolve variances before payroll funds are released. Manage multi-state payroll tax compliance, including withholding, work-location tracking, and tax allocation. Oversee payroll tax filings, agency notices, and quarterly and annual tax reporting, including W-2 processing. Use ADP SmartCompliance, Workday Payroll, and related systems to maintain accurate payroll tax data and compliance. Monitor changes in federal, state, and local payroll tax and wage-and-hour regulations and ensure appropriate system updates and process changes. Maintain payroll records, internal controls, and supporting documentation for compliance and audit purposes. Serve as the primary payroll contact for tax and financial audits. Lead the investigation and resolution of payroll tax notices, compliance issues, and discrepancies. Prepare payroll reports, workers' compensation analyses, and payroll funding information for Finance. Perform second-level reviews of Canadian payroll processed through ADP Workforce Now and coordinate with payroll vendors as needed. Respond to payroll tax inquiries from employees, HR, and Finance with accurate and timely guidance. Analyze payroll issues, identify root causes, recommend solutions, and implement process improvements. Handle confidential payroll and employee information with discretion and sound judgment. Job Requirements At least 8 years of U.S. multi-state payroll experience, including end-to-end payroll processing and payroll tax compliance. Expert-level experience with ADP SmartCompliance. Experience with Workday U.S. Payroll processes and configuration. Strong knowledge of federal, state, and local payroll tax regulations and wage-and-hour requirements. Experience managing multi-state tax withholding, payroll tax filings, agency notices, and quarterly and year-end reporting. Demonstrated ability to troubleshoot complex payroll issues, identify root causes, and implement corrective actions. Advanced Microsoft Excel skills and experience managing large data sets across payroll and financial systems. Strong analytical, organizational, and problem-solving skills. Excellent written and verbal communication skills, including the ability to communicate effectively with employees, HR, Finance, and senior leadership. Ability to manage sensitive information confidentially and exercise sound judgment. Experience with Topia for mobility-related tax allocation and work-location tracking preferred. Experience supporting Canadian payroll through ADP Workforce Now preferred. About Equiliem Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services. For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience. Benefits We offer a comprehensive benefits package to our employees, which includes: Medical Insurance Vision & Dental Insurance Life Insurance Matching 401(k) Commuter Benefits Employee Discounts & Rewards Payroll Payment Options Future Communication Consent By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance. EEO Employer Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. 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