Event Specialist

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Tokyo Electron U.S. Holdings is searching for an event specialist to assist our Marketing and Communications Department's Events Team and also assist with other MarCom projects. The position will report into the Manager of Events.

The event specialist should have strong communication skills, both written and oral, as well as strong interpersonal skills to effectively collaborate with multiple members associated with the events.

Typical events planned by the team are: exhibits at tradeshows (such as SEMICON) and external technical and business conferences, internal conferences, award ceremonies and dinners, senior management meetings, employee meetings amongst others.

As multiple events are being planned concurrently, the event specialist should be able to multitask and prioritize across multiple events to meet deadlines and event milestones.

Other MarCom projects may include project management assistance for MarCom leadership, Internal/External Communications and Creative/Media teams.

Responsibilities

• Plan and organize internal and external events assigned, both locally and around the U.S. This includes:
• Creating, implementing and controlling event budgets.
• Establishing relationships with vendors and suppliers for events. Typical examples would be caterers and venue owners (e.g. hotels, restaurants).
• Establishing detailed timelines and deadlines for items such as: marketing material preparation, catering arrangements, procurement of needed supplies, and other event specific needs.
• Executing the plan and providing event data and reports as required.
• Effective communication with all parties including, clients, vendors, team members, manager, etc. on details and progress of events.
• Ensure customer (event owner/sponsor) satisfaction by offering needed service and assistance to event participants.
• Maintain an inventory and directory of marketing giveaways and supplies for the department.

Qualifications and Requirements

• Bachelor's degree in Marketing, Business Administration, Project Management, or other related fields.
• 2+ years of experience in marketing coordination, event planning, or a similar role.
• Proven experience in conference and event marketing.
• Strong organizational and project management skills.
• Strong communication and interpersonal skills.
• Strong collaboration and relationship building skills.
• Ability to multi-task is critical to success
• Proficiency in Microsoft Office Suite and marketing software/tools.
• Familiarity with Monday.com or other program management tools.
• Familiarity with social media platforms and online marketing strategies.
• Experience with budget management and vendor negotiations.
• Occasionally lift and/or move up to 30 pounds.
• Some domestic (US) travel required (10-15%).
• TEL operates on a hybrid work model which requires at least 3 days a week in our downtown Austin office.

Diversity creates an innovative culture. TEL US is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.