Recruiting Coordinator

About Prime Controls

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment.

Position Summary

As the recruiting coordinator for Prime Controls, you will support the hiring efforts of our team throughout the U.S. You will be a vital part of creating an excellent candidate experience by scheduling and managing interviews, as well as providing administrative and organizational support to recruiting.

Key Responsibilities

Create the best candidate, recruiter, and hiring manager experience by proactively and seamlessly scheduling interviews across a variety of roles.

• Relay candidate feedback to recruiters to improve overall hiring process.

• Manage interview cancellations, changing schedules and any other interview challenges.

• Create itineraries for candidates for onsite interviews.

• Provide the team with detailed weekly interview reports.

• Ensure appropriate candidate handover for onboarding.

• Assist with career fair and college recruitment scheduling, ordering of materials and other related support.

• Provide program support on recruiting projects.

• Set up and manage temporary contractors.

• Assist with a variety of tasks including travel and expense support, presentations, additional reporting, and social media posts.

Qualifications

Required

• Schedule and coordinate interviews across multiple departments and locations, ensuring accuracy and a seamless candidate experience.

• Confirm candidate availability and send detailed interview confirmations via phone, email, and text.

• Partner with recruiters and hiring managers to understand scheduling needs, interview panel preferences, and timelines.

• Prepare and distribute interview guides and candidate resumes to interviewers ahead of schedule.

• Manage candidate travel and reimbursement logistics as needed.

• Track interview progress and status updates in the applicant tracking system (iCIMS).

• Ensure professionalism and consistency in all candidates and hiring manager communications.

• Serve as a candidate point of contact to provide updates, answer logistics questions, and reinforce our company culture.

• Maintain data accuracy and compliance in recruitment systems and documentation.

• Support recruiting events, campus visits, and career fairs as needed.

• Proactively identify and escalate scheduling conflicts, delays, or communication breakdowns.

• Assist with onboarding preparation and documentation for new hires.

Preferred

• Experience coordinating interviews for technical roles or in a high-volume recruiting environment.

• Familiarity with Teams, Outlook calendars, and remote/video interview platforms.

• Bachelor's degree in human resources, Business Administration, or related field preferred but not required.

What We Offer

Full-time employees enjoy a comprehensive benefits package including, but not limited to:

• Health, Dental, and Vision coverage

• Flexible Spending Account(s)

• Generous PTO

• ESOP Program

• Numerous company events

• 401(k) matching and more!

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government's E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.