Administrative Assistant II, Float - OBGYN (Santa Monica)

Under
the general supervision of the office manager, provide general and
administrative support to the staff, physicians and patients of the assigned clinic.
Schedule new consultations, coordinate and follow up patient appointments and
cancellations. Complete demographics,
referral forms, on-line transactions including appointment and procedure
scheduling using the Encounter Registration system. Collect insurance cards and
payments. Balance daily cash drawers. Provide back up administrative support,
triage calls, Xerox, collate and file reports, sort and distribute mail. The incumbent will travel and work at
department clinics throughout the community as assigned by the supervisor for
coverage.

Salary Range: $26.42 - $37.49 hourly

Required:

• Typing
  skills to prepare forms, manuscripts, and correspondence with speed and
  accuracy
• Ability
  to follow proper channels of policies & procedures, communication &
  work standards.
• Skill
  to organize tasks to facilitate smooth work/patient flow.
• Demonstrated
  ability to be punctual and maintain a satisfactory attendance record
• Ability
  to work overtime in cases of emergency.
• Demonstrated
  ability to be punctual and maintain a satisfactory attendance record.
• Skill
  in maintaining a harmonious work atmosphere, practicing excellent customer service.
• Skill
  in speaking clearly and using proper grammar.
• Ability
  to travel to various UCLA Health locations.
• Availability
  to work various days/shifts.

Preferred:

• Knowledge
  to schedule patient appointments and encounter patients using the Appointment
  Scheduling/Encounter Registration Programs.
• Knowledge
  to schedule patients for referrals to specialists.
• Knowledge
  of major medical insurance plans.