New

Events and Training Coordinator

University of Georgia

retirement plan

United States, Georgia, Athens

Jun 19, 2026

Posting Details

Posting Number	S15329P
Working Title	Events and Training Coordinator
Department	Grady-New Media Institute
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday 8:00 AM - 5:00 PM
Advertised Salary	Commensurate with experience
Posting Date	06/18/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	07/06/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Event Planner I
FLSA	Exempt
FTE	.75
Minimum Qualifications	Bachelor's degree in a related field or equivalent
Preferred Qualifications
Position Summary	The Events and Training Coordinator within the New Media Institute provides direct oversight to NMIXpo, Small Talk 101, and TEDxUGA-three of the Institute's hallmark events - as well as NMIXed-the Institute's executive education program. This position is responsible for leading and coordinating the efforts of New Media Institute faculty and staff, the New Media Advisory Council, the TEDxUGA Steering Committee, the TEDxUGA Class, and NMIXed campus and corporate clients. Oversight includes comprehensive planning, promotion and communication strategies, fiscal management, stakeholder coordination, and operational execution. In addition, the Coordinator manages donor and sponsor engagement, coordinates speaker logistics, and promotes program visibility, playing a key role in supporting the mission and daily operations of the New Media Institute.
Knowledge, Skills, Abilities and/or Competencies	Demonstrated ability to plan and execute complex events and programs, including coordination of logistics, schedules, and on-site operations. Strong skill in managing multiple stakeholders, including faculty, students, advisory groups, corporate partners, and external clients. Ability to coordinate professional development or training initiatives, including facilitator support and participant engagement. Knowledge of basic financial and administrative processes, including budget tracking, purchasing, and compliance with policies. Effective communication and organizational skills, with the ability to manage multiple priorities, solve problems in real time, and support marketing and outreach efforts.
Physical Demands	Ability to stand and walk for extended periods during event setup, execution, and breakdown. Ability to lift and carry materials and equipment weighing up to 25 pounds. Manual dexterity and visual acuity for working on computers, setting up event materials, and handling logistics. Occasional bending, stooping, reaching, and climbing ladders or stairs during event preparation. Ability to drive or travel between on-campus and off-site event locations as needed. Flexibility to work evenings and weekends during major events.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities	Event Planning and Execution - 20% Coordinate all aspects of NMIXpo, Small Talk 101, TEDxUGA, and other institute events, including planning, logistics, execution, and post-event assessment. Manage visitor and speaker schedules and associated travel arrangements. Ensure smooth on-site operations during events and address any real-time issues.
Percentage of time	20

Duties/Responsibilities	NMIXed Planning and Execution - 20% Coordinate all aspects of the NMIXed program including planning, logistics, execution, and post-event assessment. Manage facilitator scheduling and preparation. Manage client and registrant enrollment and relationships. Ensure smooth on-site operations during sessions and address any real-time issues.
Percentage of time	20

Duties/Responsibilities	Financial and Administrative Operations - 15% Manage state and foundation accounts for the New Media Institute and TEDxUGA. Assist with purchasing, reimbursements, and monthly financial tracking and reporting. Ensure compliance with university policies and procedures.
Percentage of time	15

Duties/Responsibilities	Donor and Sponsor Support - 15% Support recruitment, stewardship, and recognition efforts for NMIXpo and TEDxUGA donors and sponsors. Maintain donor records and coordinate with development staff as needed.
Percentage of time	15

Duties/Responsibilities	Marketing and Promotion - 15% Promote the NMI and TEDxUGA through various channels to enhance brand visibility and increase attendance. Assist in creating marketing materials, event graphics, and digital communications.
Percentage of time	15

Duties/Responsibilities	Stakeholder Engagement and General Support - 15% Serve as liaison to students, faculty, staff, alumni, donors, registrants, industry contacts and clients, and campus partners. Provide oversight to student workers and Graduate Assistants. Perform other duties as assigned by the director.
Percentage of time	15