Assistant Real Estate Project Coordinator (Administrative Officer 2)

Are you looking for a chance to work on important design and planning projects in a creative and supportive environment? If so, look no further than the Department of General Services, Bureau of Real Estate. As an Assistant Real Estate Project Coordinator, you will have a chance to help save taxpayer dollars while planning space for the modern hybrid workplaces. You will have the opportunity to work with state agencies to ensure their office space supports their mission, vision, and values. Join an agency that is committed to using space and resources wisely for all Pennsylvanians!

As an Assistant Real Estate Project Coordinator, you will be supporting space planning, office relocations, and project coordination to help agencies use their facilities effectively and responsibly. In this role, you will perform the following duties:

• Project Coordination: Support planning, renovation, and relocation efforts by working with space managers and agency partners
• System Tracking: Use the TRIRIGA system to track projects and prepare reports, occupancy plans, and space inventories
• Field Assessment: Collect space measurements, review conditions, and recommend the best use of available areas
• Space Analysis: Help study owned and leased properties to identify opportunities for shared space or cost-saving changes
• Furniture Planning: Work with suppliers and project leads to prepare and present furniture layout options
• Standards Compliance: Consider safety codes, accessibility standards, and lease requirements when supporting project plans

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. You will be required to travel throughout Pennsylvania to conduct site visits or attend in-person meetings. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have possess a current driver's license which is not under suspension.
• You must have experience reading and interpreting construction drawings, using drafting software, and with commercial furniture systems.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.