Legal Office Administrator 1, OGC

Are you ready to make an impact in public service? The Pennsylvania Governor's Office of General Counsel (OGC) is seeking a skilled and motivated administrative professional to support the Office of Chief Counsel (OCC) for the Department of Labor & Industry. As a key member of the OCC State Workers' Insurance Fund (SWIF) Division, you will help drive high-quality legal work, support efficient office operations, and supervise legal support staff. If you are organized, proactive, and committed to excellence, this is your opportunity to contribute to meaningful work that serves the Commonwealth!

As a Legal Office Administrator 1, you will be supporting the operations of the OCC SWIF Division by overseeing clerical staff, ensuring compliance with legal requirements, Workers' Compensation Office of Adjudication rules and procedures and SWIF OCC Division rules and procedures, as well as maintaining productivity, accuracy, and performance standards. Work involves preparing and managing confidential correspondence, memoranda, and legal records; conducting research using the Workers' Compensation Automation and Integration System (WCAIS) and civil court dockets as well as the SWIF electronic systems for matters such as hearings, decisions, appeals, and various filing compliance requirements; and maintaining detailed tracking systems and spreadsheets for a variety of critical data including petitions, subrogation matters, and litigation activities. Working under the direction of the Legal Office Administrator 2 and SWIF Division attorneys, you will be responsible for researching, gathering documentation, and assisting in monitoring and protecting SWIF's subrogation interests by identifying potential third-party claims, initiating lien notices, and maintaining comprehensive case files along with documenting status updates in SWIF's claims management system. Additional responsibilities include:

• Collaborating with client, contract counsel, attorneys, and insurance carriers
• Verifying policy coverage
• Managing resource account submissions
• Ensuring timely follow-up on action items, settlement agreements, and litigation records

Start a new chapter in your administrative career with the Pennsylvania Department of Labor & Industry - Office of Chief Counsel, State Workers' Insurance Fund Division!

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work schedule is optional, either 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch or 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Scranton. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must have 2 or more years of experience using Microsoft Word.
• You must have 2 or more years of experience using Microsoft Excel.
• You must have 2 or more years of experience using Microsoft Outlook and Calendar.
• You must have 2 or more years of experience using Adobe Pro.
• You must have 2 or more years of experience with drafting correspondence, memoranda, and other legal documents.
• You must have at least 1 year of experience performing legal research.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• 1 year of experience in workers compensation preferably including use of WCAIS
• 1 year of supervisory experience

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.