New

Executive Operations Coordinator

Intralox
flexible benefit account, paid time off, tuition reimbursement, 401(k)
United States, Maryland, Baltimore
Mar 09, 2026
Location Baltimore/Washington D.C. Job Category Administrative Division Intralox Job Description (General Summary) Why This Role Exists We are looking for a highly motivated professional who wants broad exposure to executive leadership and engineering/ manufacturing operations. This role supports two executives and serves as a key connector within the Equipment Leadership Team. It begins with core executive support responsibilities but is intentionally designed to grow into something larger over time, based on the individual's strengths and the organization's needs. If you are someone who wants to learn how an innovative manufacturing company operates, influence outcomes from behind the scenes, and grow into broader operational or leadership responsibilities - this role is built for that path. Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative conveyance solutions and services that improve lives and optimize businessesworldwide. Our global workforceof over 3,000 employees in 20+ countriesconsist of reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers' growth worldwide for more than 50 years. Intralox was founded on the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We invest heavily in these values and aim to practice our business philosophy principles every day, which is why we have been consistently recognized for innovation and workplace excellence. We believe in the power of a good idea no matter where it comes from, using trust as the foundation to how we work, and that self-managed people are our greatest asset. We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page. Job Responsibilities and Requirements What You'll Do Initially You will provide high-quality executive coordination and operational support, including: Executive Support Manage complex calendars for two executives Coordinate domestic and international travel, including detailed itineraries Prepare and submit expense reports Anticipate scheduling conflicts and proactively manage priorities Engineering Leadership Team Coordination Attend Engineering Leadership Team meetings Prepare agendas and meeting materials Capture key decisions and action items Drive follow-up and support leaders in achieving their commitments Business & Operational Support Support business plan tracking and updates Assist engineering managers with presentation materials and slide preparation Help organize departmental events and offsites Prepare and run timecard checks and reporting Purchase department supplies and manage miscellaneous operational needs How This Role Will Grow Over time, the right candidate will: Anticipate executive and team needs without direction Identify operational inefficiencies and recommend improvements Take ownership of projects within engineering operations Contribute to business planning processes Who We're Looking For We are looking for someone who: Is highly driven and intellectually curious Wants exposure to executive leadership and engineering operations Thinks ahead and anticipates needs Is organized, detail-oriented, and reliable Is comfortable holding others accountable for follow-up Communicates clearly and confidently Can manage multiple priorities without losing accuracy Has strong Microsoft Office Skills Demonstrates professionalism and discretion Requirements High School diploma or GED equivalent, some college preferred Minimum of 5 years administrative or operational support experience Excellent written and verbal communication skills Experience with Microsoft Word, Excel, PowerPoint and Outlook Must be a team player and have the ability to effectively communicate with individuals and groups at all organizational levels Intralox's benefit program is a major part of an employee's total compensation from the company. Hired applicants may be eligible for benefits including health, dental, vision, and disability insurance, paid time off, 401K, flexible spending account, life and AD&D insurance, long term care, tuition reimbursement, and additional voluntary benefits. The salary range provided is a good faith estimate representative of all experience levels. Intralox considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training and key skills. Therefore, we encourage all qualified applicants to apply regardless of their salary expectations. The position is eligible for one of the following: commissions, discretionary incentives, or production incentives according to the terms of those plans Salary Range $40,200 to $84,500 EEO/Vet/Disability Notice EOE/M/F/Vet/Disabled LinkedIn Recruiter #LI-AP1