Coordinator of Special Programs II

- Bachelor's degree in related field.

- 3-5 years experience providing support to programs or projects or equivalent combination of education and experience.

• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational and time management skills with the ability to manage multiple priorities and competing deadlines.
• Demonstrated experience coordinating complex programs, events, or projects, preferably in higher education.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, integrity, and stakeholder-centered service.
• Ability to anticipate program needs, identify gaps, and propose proactive solutions.
• Advanced ability to adapt to changing priorities with a solutions-oriented mindset.
• Experience developing and improving processes, workflows, and documentation for program continuity.
• Proficiency in project management tools such as Monday.com and Microsoft Office Suite.
• Experience supporting executive-level engagements, high-visibility events, and VIP interactions.
• Familiarity with university policies, procedures, and operational practices.

• Foster a professional, welcoming, and approachable presence with internal teams and external stakeholders.
• Support Program Managers and Directors in the planning, coordination, and execution of multi-phase initiatives and high-impact programming.
• Lead assigned program areas independently, ensuring accuracy, timeliness, and alignment with broader goals.
• Prepare agenda materials, collect data, synthesize information, and contribute to decision-making processes during meetings.
• Mentor and support student workers assigned to program tasks, providing clear instructions and quality oversight.
• Demonstrate flexibility and responsiveness to operational needs and serve as a dependable resource for teammates.

• Communicate clearly and professionally across all platforms, ensuring information is timely, consistent, and aligned with program objectives.
• Maintain accurate, detailed records in project management tools such as Monday.com.
• Coordinate across departments, functional areas, and partner units to ensure cohesive planning and smooth execution of program activities.
• Collaborate with fellow Coordinators to balance workload, streamline processes, and enhance program support across the office.

• Respond to stakeholder questions promptly and thoughtfully to ensure a strong service-oriented experience.
• Understand stakeholder priorities, research interests, and program goals to support meaningful engagement with the Office of Research and Innovation.
• Connect stakeholders to appropriate resources across the office and guide them through established procedures, policies, and best practices.
• Support high-level stakeholder engagements, including preparation of materials, logistics, communications, and meeting outcomes.

• Exercise strong judgment in prioritizing workload, managing deadlines, and adapting to changing program requirements.
• Independently manage assigned program components, timelines, budgets, and deliverables.
• Identify process gaps, propose improvements, and support the implementation of new practices or tools that enhance operational efficiency.
• Support planning and execution of events, workshops, trainings, and stakeholder engagements through comprehensive logistics management.
• Prepare reports, tracking documents, and summaries, ensuring they are accurate, professional, and aligned with program objectives.
• Maintain professionalism in all conversations, including those that may be sensitive or complex, demonstrating integrity and accountability.

• Maintain professional office etiquette and demonstrate integrity, accountability, and high standards in all interactions.
• Model professionalism through punctuality, productive use of office hours, and adherence to organizational standards.
• Maintain a professional appearance and demeanor in all interactions, including events and meetings.

• This position may require occasional night and weekend hours with advanced notice per program needs.
• Ability to lift, lower, carry, push, or pull up to twenty-five pounds as necessary to support event and program materials.
• Ability to stand or sit for prolonged periods while performing various tasks.
• Must be able to sit or stand at will for extended periods frequently throughout the workday.
• Must be able to perform frequent to constant repetitive keyboarding functions to complete job tasks.

• Competitive Salary
• Tuition Benefits
• Internal Training
• 
  BCBS PPO Medical insurance - 100% paid for full-time employees
• 
  PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• 
  TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits