Administrative Coordinator

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
Performs a variety of administrative functions in support of a program or an administrative official in carrying out departmental financial and operating procedures and/or a program's administrative activities.

Responsibilities:
1. Administers a department or program budget, including participating with management in the development of budgets and establishing fiscal goals and objectives. Monitors a variety of accounts, analyzes budgetary trends, and prepares fiscal reports used by management in strategic planning. Advises supervisor on budgetary matters.
2. Develops and/or revises work procedures and methods, including necessary forms design, and trains employees in work procedures.
3. May supervise a subordinate group of employees in administering program activities, to include selection, training, evaluating, counseling, and disciplining as delegated.
4. Performs departmental or program purchasing administrative functions, including researching and recommending supplies and equipment to the supervisor, expediting purchase orders and requisitions, and approving operational expenditures.
5. Performs space allocation functions to include researching and recommending space reallocation, addition, and renovation to the supervisor, recommending vendors, and monitoring projects.
6. Serves as a resource for management and employees in the interpretation and application of a variety of policies and procedures. Refines, develops, implements, and communicates departmental and health care system policies and procedures to employees. Investigates and resolves matters regarding specific operating problems.
7. Serves as human resources representative by ensuring compliance with HR policies and procedures and serving as liaison with Human Resource Services for recruitment, retention, classification, compensation, and employee relations issues.

Other information:
Education Requirements:
* High School diploma or GED
Licensure/Certification Requirements:
* No licensure or certification required.
Professional Experience Requirements:
* Three (3) years of clerical or administrative experience.
* If Bachelor's degree, one (1) year ofclerical or administrative experience.
* If Associate's degree, two (2)years of clerical or administrative experience.
Knowledge/Skills/and Abilities Requirements:

• Demonstrated expertise in performing a broad range of administrative functions within an academic medical or healthcare setting.
• Proven ability to provide high-level administrative and operational support to Division leadership.
• Strong organizational skills with the ability to plan, coordinate, and execute logistics for complex meetings, conferences, and special events.
• Working knowledge of Graduate Medical Education (GME) programs, with the ability to manage administrative requirements for fellowship training programs.
• Experience managing provider clinical schedules, including proficiency with scheduling software such as QGenda.
• Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook), as well as collaboration and virtual meeting platforms including Microsoft Teams and Zoom.

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: SOM Ob/Gyn

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$20.74 - $29.52 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.