Budget Assistant
Please see Special Instructions for more details.
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write 'see resume' on your application when completing the job duties section.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Position Information
General Information
| Vacancy Open to |
All Candidates |
| Employment Type |
Permanent - Full-time |
| If time-limited, note appointment end date |
|
| Hours per week |
40 |
| Months per year |
12 |
| Position Number |
001122 |
| NC Salary Grade Equivalency |
NC09 |
| Classification Title |
Business Services Coordinator - Journey |
| Working Title |
Budget Assistant |
| Salary Range |
$43,329 - $52,957 |
| Anticipate Hiring Range |
$43,329 - $50,250 |
| FLSA Status |
Non Exempt |
| Division |
Academic Affairs |
| Department |
Enrollment Management (Adm) |
| Work Unit |
Financial Aid Operations |
| Work Schedule |
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval. |
| Primary Purpose of Position |
The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides direct financial, budgetary, and personnel support to units within Enrollment Management, specifically Financial Aid, Niner Central,
OASES & the University Scholarship Office. This position serves as the main contact in their units for questions related to policies and procedures.
The primary focus of this role includes providing budget oversight and reporting as requested by the Director of Finance and Business Operations, and the Directors of Financial Aid, Niner Central,
OASES, and the University Scholarship Office. Other responsibilities include record keeping, data input, reconciling, approving purchases, travel reconciliation, onboarding and off-boarding of staff, and this position serves as a departmental timekeeper for Financial Aid.
Another major area of focus for this position is administration of four departmental budgets, which may include General Funds, Application Fee Funds, Discretionary Funds, and other program-specific budgets.
Specific Duties related to this area of focus include;
- Preparing annual budget reports and summaries of spending in specific areas
- Preparing RFP or waiver of competition documentation for purchasing
- Regular meetings with the Directors of Financial Aid, Niner Central, OASES, and the University Scholarship Office.
- Additionally, this position exercises authority for ordering and maintaining inventory of office supplies, holds regular training for staff related to travel, P Card, and performs other administrative duties as requested.
|
| Minimum Education/Experience |
Required Minimum Qualifications:
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through
EITHER years of education OR years of directly related experience, OR a combination of both. |
| Essential Job Duties |
The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides financial, budgetary, and personnel support to units within Enrollment Management as well. The Business Services Coordinator's essential duties are as follows:
- Provides direct financial and budget management and oversight for their assigned units.
- Initiates and provides personnel support to their assigned units.
- Works with Department Directors, Assistant Directors, and staff to inform, instruct and ensure division and university processes and policies are upheld.
- Assigns and maintains program budgets for Financial Aid, Niner Central, OASES, and the University Scholarship Office.
- Records and tracks all transactions in Excel, or Google Sheets.
- Manages funds and reconciles transactions in Budget with Banner.
- Reviews and approves travel requests and expense reports that are submitted by unit staff.
- Initiates and tracks contracts for Financial Aid, Niner Central, OASES, and the Scholarship Office through Contracts+.
- Holds a departmental P Card for Financial Aid, and approves PCard Expenses Reports for Niner Central, OASES and the University Scholarship Office.
- Tracks some personnel actions (GA's, Temps, EHRA and SHRA staff).
- Analyzes and presents budget reports to Directors, Assistant Directors, and Enrollment Management as needed.
- Provides support to units during vacancies or absences.
- Updates organizational charts as needed.
- Maintains on-boarding and off-boarding guidance.
- This position supports Financial Aid with some administrative tasks such as document scanning, mail distribution, and assisting the Director with special projects.
Applicant must also:
- Have a general knowledge of accounting principles and human resource processes
- Have an intermediate level of Excel, or Google Sheets skills
- Have the ability to multi-task
- Have a high level of organizational skills
- Be detail-oriented
- Be resourceful and able to research and work independently while also being a team-player
- Be able to communicate effectively both verbally and via written communication with all University personnel
|
| Other Work Responsibilities |
- Customer service, budget management, summarizing and reconciling information or financial data, and personnel administration are key functions in this position.
- Direct responsibility for handling sensitive and or confidential information, University property, disbursements, or receipts.
- Communicates regularly with facilities, travel services, business affairs, and other offices.
- Clearly articulates factual information and program operations.
|
| Departmental Preferred Experience, Skills, Training/Education |
- Bachelor's degree preferred with experience working in Higher Education.
- Purchasing, reconciling funds, budgeting, and personnel actions in Niner Talent and Niner Works, or a similar personnel management system; Banner Finance, Salesforce, Perceptive Content, and Concur or Bank of America Works.
- Intermediate to Advanced skills in Microsoft Excel and Word, or Google Sheets and Docs, Google Suite.
- Student-service-oriented attitude, team-oriented.
- Knowledge of Federal regulations regarding the awarding and disbursement of Title IV aid is a plus.
|
| Necessary Licenses or Certifications |
N/A |
| Work Location |
Cato Hall |
| Posting date |
01/23/2026 |
| Closing date |
02/01/2026 |
| Proposed Hire Date |
02/09/2026 |
| Contact Information |
|
| Special Notes to Applicants |
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
|
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
- *
Do you have a Bachelors Degree or equivalent combination of training and experience?
- Yes - I have a Bachelor Degree or higher
- Yes - I have an Associates degree and at least two (2) years of experience related to position
- Yes - I have a High School Diploma/GED and at least four (4) years of experience related to position
- No
- *
Do you have experience working in Higher Education as it relates to this position? Please ensure that your experience is clearly stated in all your application profile documents.
- *
Do you have professional experience managing budgets? If so please explain your experience.
(Open Ended Question)
- *
Do you have experience with both Microsoft and Google Suite applications? Is so, please indicate which and the associated applications as well as your level of experience (beginner, intermediate, advanced).
(Open Ended Question)
- *
Do you have experience working in Purchasing and People Management Software? If so, please list which software you have experience in and explain your experience.
(Open Ended Question)
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Contact Information for References
Optional Documents
|
University of North Carolina Charlotte
$43,329 - $52,957
Jan 23, 2026