Clinical Office Coordinator

USC's Keck School of Medicine, Department of Medicine, is seeking a Clinical Office
Coordinator, internal title "Faculty Operations Coordinator" to join the Divisions of Hospital and Palliative Medicine (HPM), and General Internal Medicine and Allergy (GIMA).

We are looking for a dynamic, organized, resourceful, and self-motivated individual. Duties include administrative support for Division leadership, faculty compliance, credential reappointment processing, shared drive maintenance, meeting organization, and other duties as assigned. The preferred qualifications for this role are two years' experience working in a similar capacity and a bachelor's degree.

Job responsibilities include:

Duties for the Faculty Operations Coordinator may include:

Oversees staff calendars, schedules meetings, and maintains office equipment
and supplies. Coordinates with relevant university offices to ensure medical staff
and medical provider readiness for services, and monitors the effectiveness of
processes and services. Recommends and implements modifications as necessary
to achieve goals and objectives

Liaises with centralized offices to address concerns or special requests. Research
incoming questions and inquiries, working with other schools, departments, or
medical center offices to resolve issues and recommend solutions or services.

Tracks and supports administrative functions in the recruitment of new faculty.
Ensures licensure, credentials, and compliance for all assigned faculty and staff
are up to date, and the required training is completed. Participates in the development
and implementation of program policies, procedures, and processes.

Researches and gathers data for ad hoc reports. Conducts preliminary analysis of
data. Recommends report content and format.

Coordinates monthly and periodic meetings to include presentation preparation,
meeting space or online meeting room scheduling, minutes recorded and

distributed, A/V, equipment, catering, and other meeting supplies ordered as
needed.

Performs other related duties as assigned or requested. The university reserves
the right to add or change duties at any time.

This is a hybrid remote position, requiring on-campus duties approx. two to four days per month.

Shift: 37.5 hours per week

Monday-Friday

Hourly range:

The hourly rate range for this position is $29.00 - $33.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational consideration