RISE Administrative Assistant

The Data Science Institute (DSI) is searching for an organized, client-focused team member to support the Research, Innovation and Scholarly Excellence (RISE) Initiative at the University of Wisconsin-Madison. This is a one-of-a-kind opportunity to help shape a new initiative led by DSI-the RISE-AI Collaboration HQ-that is catalyzing research collaborations with real-world impact. The successful candidate will be part of a dynamic team supporting this campus-wide effort focused on the field of artificial intelligence. Similar efforts are in the works for other RISE focus areas (sustainability and health).

This position will organize and manage meetings and events; communicate with campus and external partners; and provide administrative support for RISE internal research funding competitions and other functions. In addition, this position will provide administrative support for the Office of the Vice Chancellor for Research and Administration.

Applicants must be able to work in-person at the DSI office located in the new Morgridge Hall building on the UW-Madison campus. This position offers remote work flexibility.

• 5% Provides on-site setup, registration, troubleshooting, take down, and cleanup for events

• 10% Updates websites

• 5% Provides administrative support for internal research funding competitions

• 25% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• 10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• 10% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• 25% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• 10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Data Science Institute

This position is being posted at two levels. The chosen title and hourly rate will be determined based on the applicant's experience, qualifications, and skillset. Early career finalists that qualify for the Administrative Assistant II title can expect an annual base rate minimum starting at $24/hour. More advanced and experienced finalists will qualify for the Administrative Assistant III title with an expected annual base rate minimum starting at $28/hour. Base rates are negotiable.

Employees in this position will receive a benefits package that includes vacation, holidays, and paid time off. The position also comes with competitive insurance and saving accounts; and retirement benefits.

Salary Range (Annual): 16: $38,189-71,031

Salary Range (Annual): 18: $44,543-82,851

To succeed in this role, candidates must have previous experience and demonstrate the ability to execute in the following areas:

• Administering or managing projects, tasks, and deadlines using digital tools

• Solving problems both independently and collaboratively

• Communicating professionally with clients

The following experiences and skills are highly valued and will enhance a candidate's ability to succeed in this role:

• Administratively supporting a group or a team in a professional setting

• Managing event and meeting logistics such as registration, catering, venue reservations, agendas, presentations, and other details, ideally with some of this experience at UW-Madison

• Coordinating calendars and scheduling meetings for multiple individuals

• Updating websites, ideally using the WiscWeb platform / Wordpress

• Handling financial transactions for an organization or office

• Comfortable utilizing the following platforms: Workday, Microsoft Word and Excel, Adobe Acrobat, Google Drive, Box, Zoom, Microsoft Teams, or similar virtual meeting platforms; experience with SurveyMonkey Apply and Adobe design software / Canva is a plus

• Prior experience within the University of Wisconsin System or a similar higher education institution is preferred

Minimum: Bachelors Degree

How to Apply:

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.
* Cover Letter
* Resume

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience as it relates to the required and preferred qualifications referenced above. Cover letters will be used as a writing sample and determine which qualified applicants will advance in the recruiting process. Years of experience will help determine job profile II or III.

Applicants transitioning into a professional setting for the first time, having the minimum qualifications, and possessing some of the preferred qualifications will likely be considered early career. An applicant who has several years of direct experience within a professional or academic setting, meets the required qualifications, and possesses many of the preferred qualifications will be considered advanced.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

We will notify applicants that have been selected to participate further in the selection process. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

research@datascience.wisc.edu

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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