Special Events Assistant (Private Events)

We are seeking a Special Events Assistant who will manages private events, including overseeing proper 'load in' operations during the set-up of an event to the final breakdown and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the Private Events Central office team to provide an outstanding client experience and is expected to work weekends and evenings.

Specific Duties & Responsibilities

• Supervise the set up, and or movement of all furniture and equipment.
• Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event.
• Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty.
• Documents event details during the event and completes a final event report at the close of the file and fills out an event report at the end of the evening.
• Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event.
• Acts as a liaison between the security staff and the guests.
• Must present well for any potential clients and or visitors stopping by the evening of an event set up.
• Ensures adherence to all University policies and safety standards.
• After initial training by the Private Events Office, position will often work independently.
• Performs other related duties as requested.

• High school diploma or graduation equivalent.
• Six months of related experience. Due to alcohol service at some events,must be at least 21 years of age.
• Additional education may substitute for required experience andadditional related experience may substitute for required educationbeyond high school diploma/graduation equivalent, to the extentpermitted by the JHU equivalency formula.

Competencies (Using the JHU Competency Framework) and Expected Level of Contribution

• Pursues Excellence - Operational Contributor
• Flexibility and Readiness - Operational Contributor
• Creativity and Initiative - Operational Contributor
• Collaboration - Operational Contributor
• Decision Making and Reasoning - Operational Contributor
• Inclusion and Belonging - Operational Contributor
• Continuous Learning - Operational Contributor

Technical Skills and Expected Level of Proficiency

• Event Catering - Awareness
• Invoicing - Awareness
• Project Planning - Awareness
• Site Selection - Awareness
• Timelines - Awareness
• Vendor Contracts - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Events Assistant
Job Posting Title (Working Title):Special Events Assistant (Private Events)
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: Mon-Sun; Hours Vary
FLSA Status:Non-Exempt
Location: Homewood Campus
Department name: Private Events
Personnel area: Libraries