Corporate Events Producer - Hybrid Schedule

Join the Mansfield Family as a Corporate Events Producer, where you will be the driving force behind the planning, execution, and management of Mansfield's corporate events portfolio. Combining event management with a flair for creating impactful corporate events, this role puts you at the forefront of designing and executing events that embody our company's core values and contribute to our strategic goals. You will have the opportunity to work on a broad spectrum of events, from small, intimate symposiums to large-scale external showcases, each playing a vital role in enhancing our brand's visibility and reputation.

Job Overview

The Corporate Events Producer is a dynamic and creative professional responsible for planning, coordinating, and executing corporate events that effectively represent the company's brand and values. This role involves collaborating with various departments, managing budgets, and ensuring each event's success from conception to completion.

Responsibilities

Program Development Responsibilities

• Project Management and Execution: Employ strong project management skills to oversee the entire lifecycle of event planning and execution, coordinating teams, timelines, and resources to ensure successful outcomes.
• Designing Engaging Programs: Design dynamic and relevant event programs and content that captivate audiences, ensuring each event is uniquely tailored to both the company's goals and the attendees' interests.
• Speaker and Entertainment Management: Source and collaborate with speakers and entertainers, ensuring their contributions align with the event's theme and objectives.
• Innovative Technology Integration: Utilize technology to improve the attendee experience and increase data capture and value.
• Cross-Functional Collaboration: Collaborate effectively with various internal departments, leveraging their insights and expertise.

Event Planning and Design

• Event Concepts: Develop event concepts that align with the company's brand and objectives.

• Event Layouts: Design event layouts and experiences that captivate attendees and leave a lasting impact.

Vendor and Supplier Management

• Strategic Vendor Selection: Identify and select vendors and suppliers who offer high-quality products and services and align with the company's values and event objectives.
• Negotiation and Contract Management: Secure favorable terms and pricing with vendors and suppliers and manage contracts to ensure compliance with agreed-upon terms and conditions.
• Quality Assurance and Performance Monitoring: Continuously monitor vendor and supplier performance, ensuring delivery of products and services meets or exceeds quality standards and expectations, and implement corrective measures when necessary.
• Relationship Building and Management: Foster and maintain strong, mutually beneficial relationships with vendors and suppliers, ensuring reliable partnerships and collaborative problem-solving.
• Budget Management and Reporting: Oversee the event budget, from initial estimation to final reconciliation, ensuring all expenses are tracked and reported accurately, while identifying opportunities for cost savings.

Communication and Promotion

• Developing Comprehensive Communication Strategies: Create and implement comprehensive communication strategies that effectively promote events to target audiences, utilizing a blend of traditional and digital marketing channels to maximize reach and engagement.
• Collaboration with Marketing Teams: Work closely with marketing teams to develop promotional materials, including event brochures, digital content, and press releases, ensuring all materials align with the company's brand identity and event messaging.
• Managing Digital Platforms: Utilize various digital platforms, including social media, email campaigns, and the company website, to effectively market events, ensuring consistent messaging and high engagement rates.
• Stakeholder Communication: Maintain clear and consistent communication with all stakeholders, including internal teams, attendees, and partners, ensuring they are informed and engaged throughout the event planning and execution process.

On-Site Management

• Comprehensive On-Site Operations Oversight: Meticulously oversee all aspects of on-site event operations, including catering, transportation, and accommodation arrangements, ensuring every component from setup to teardown is executed flawlessly and aligns with the event's strategic goal
• Effective Coordination and Leadership: Utilize strong leadership skills to effectively coordinate with venue staff, vendors, and participants, ensuring seamless collaboration and communication. Lead on-site teams with a focus on efficiency and excellence, fostering a productive and positive environment.
• Network Relationships: Build and maintain relationships with a network of vendors and service providers.

Post-Event Evaluation

• Designing and Implementing Feedback Mechanisms: Gather insightful data from event participants, stakeholders, and team members
• Data Capture, Tracking, and Reporting: Analyze attendee data to assess the overall success of each event. Capture Mansfield value opportunities and report on event return-on-investment
• Post-Event Campaign Management: Track post-event leads, opportunities, and work items and ensure internal teams are following through in a timely manner to maximize the value of these events for Mansfield.
• Report ROI: Prepare and present detailed reports on event performance, including ROI and KPIs.

Trade Show Management

• End-to-End Trade Show Coordination: Assume full responsibility for the end-to-end management of trade show participation, encompassing aspects from initial research and booth design to logistics coordination and post-show analysis. This includes selecting trade shows that align with company objectives, designing engaging booth layouts, and ensuring all elements are executed to the highest standard.
• Vendor and Material Management: Skillfully manage all vendor relationships specific to trade shows, including booth designers, material suppliers, and logistics providers. Oversee the procurement and transportation of materials, ensuring everything is delivered on time and within budget, while maintaining the highest quality standards.
• Performance Analysis and Reporting: Post-trade show, conduct thorough analysis to evaluate the success and ROI of the company's participation. Prepare comprehensive reports that detail attendee engagement, lead generation, and overall performance metrics, using these insights to refine strategies for future trade show involvements.

Technology Integration

• Event Technology: Incorporate the latest event technology to enhance attendee experience and streamline event management processes.
• Event Equipment: Oversee the technical aspects of events, including AV equipment, lighting, and sound.

Team Leadership and Collaboration:

• Team Motivation: Lead cross-functional event teams, providing clear direction and motivation.
• Team Collaboration: Collaborate effectively with all levels of the organization and external partners.

Risk Management:

• Risk Strategies: Identify potential risks associated with events and develop mitigation strategies.
• Risk Compliance: Ensure compliance with all relevant health, safety, and legal regulations.

Position Requirements

Formal Education & Certification

• Bachelor's degree in Event Management, Marketing, Business Administration, or 3-5 years of experience in similar roles strongly preferred.
• Certifications such as Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) preferred.
• Continuous education in industry trends, technologies, and methodologies.
• Project management certification (e.g., PMP) is a plus.
• Training in health and safety regulations for event management.

• Solid track record in corporate event planning and execution.
• Proficiency in budget management and cost optimization.
• Experience in negotiating and managing contracts with vendors and suppliers.
• Skilled in using event management software and digital tools.
• Familiarity with current trends and best practices in corporate events.

• Ability to travel up to 40%
• Demonstrated ability to manage multiple projects simultaneously.
• Strong interpersonal skills for effective team collaboration and stakeholder management.
• High adaptability to changing priorities and environments.
• Commitment to excellence and continuous improvement.
• Resilient and capable of working effectively under pressure.

• Dynamic and fast-paced office setting.
• Regular on-site presence required with a 40-hour workweek.
• Frequent interaction with cross-functional teams and external partners.
• Extended periods of sitting and computer use
• Occasional travel for event coordination and site visits.