Receptionist/Office Assistant

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 24 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Our Anchorage office is seeking an energetic and self-motivatedFull Time Receptionist/Office Assistantto join our team. The successful applicant will act with enthusiasm, integrity and trust, modeling behavior that respects our employees, peers, and customers in accordance with the core values of our company.

Responsibilities Include:

• Opening and closing the office Monday through Friday 8:00 am -5:00 pm.
• Receiving and transferring inbound calls on MS Teams
• Assisting in administrative, project related database entry
• Taking inventory of office supplies and placing office supply orders as necessary
• Receiving and internally distributing incoming mail and packages: UPS, FedEx, etc.
• Assisting in preparing and shipping packages, drawings, deliverables, and other documents
• Maintaining a clean and orderly office, which includes light cleaning of shared spaces like the reception area, conference rooms and break room
• Assisting with the planning and coordinating of company events
• Ordering and restocking break room snacks, drinks and supplies
• Using MS Word to create and edit quality professional documents using advanced formatting tools
• Using MS Outlook to compose, and send professional emails, schedule meetings using the calendar function, reserve conference rooms, etc.
• Using MS Teams to communicate across the company via multiple channels, meetings, and chats
• Performing other administrative duties as assigned

This position is not eligible for sponsorship.

Qualifications

• High school diploma or GED
• 2+ years of administrative experience including document formatting expertise, preferred.
• Exceptional communication skills, over the phone and in person, with our clients and internal departments
• Enthusiastic and friendly attitude with internal and external customers
• Critical thinking skills
• Ability and desire to be a team player that wants to be a part of the office and its culture.
• Ability to multitask between assignments with accuracy and adapt within a fast paced environment
• Great organizational skills
• Proficient with Microsoft Office 365 applications (Word, Excel, Outlook, Teams, and PowerPoint)
• Valid driver's license and driving record that meets Coffman's stringent requirements are required
• Ability to lift to 30 pounds
• Previous experience within an engineering firm highly preferred

Coffman Engineers is a company that truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary/benefits package, a desirable location, and a professional office environment with the opportunity to work on exciting projects.

Coffman offers comprehensive benefits, including a flexible PTO program and family-friendly policies. Our Anchorage office is located in the heart of midtown, close to restaurants, trails, shopping and conveniences. We welcome the dedicated and the driven. Join us.

Don't take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 45years in business
• 850+ employees serving clients throughout the U.S. and overseas from more than 23locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• #27 Top 80 Engineering Firms, Building Design+Construction, 2019
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #157 Top 500 Design Firms, Engineering News-Record, 2022
• Best Place to Work BOAB, Alaska Business Magazine, 2023

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know andwe willprovidereasonable accommodation.

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This position is direct with Coffman Engineers - we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.

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