Administrative Assistant

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients' most profoundly unique, unprecedented, and urgent challenges.

We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you'll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!

Key statistics:

1,100+ Team members
• 950+ Consultants
• 640+ Ph.D.s
• 90+ Disciplines
• 30+ Offices globally

We are seeking a proactive and detail-oriented Administrative Assistant to provide support to consultants and corporate staff. This role is ideal for a highly organized professional who thrives in a dynamic environment and enjoys a support role.

• Prepare and process expense reports
• Conduct project conflict checks and assist with new project setup in electronic systems
• Draft retention letters, statements of work, and finalize project documentation
• Format and edit documents, including large technical reports (250+ pages)
• Run ad-hoc project reports and assist with accounts receivable, invoicing, and purchasing
• Provide basic graphic support (e.g., inserting visuals into presentations)
• Print and collate project binders. Download materials and maintain organized filing systems
• Manage office supply inventory and place orders
• Oversee the upkeep of supply rooms, common areas, and conference rooms
• Handle incoming/outgoing mail
• Coordinate onsite meetings, including scheduling, web conferencing setup, catering, and room preparation
• Provide backup front desk coverage, including phone support and visitor reception
• Support the Corporate team with running reports and ad-hoc requests
• Assist HR with interview scheduling and candidate coordination
• Assist with frequent lunch ordering, setup, and cleanup
• Organize office events such as employee celebrations and holiday gatherings

• Minimum 3 years of administrative experience in a professional office setting
• Strong written and verbal communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional attention to detail and ability to manage multiple priorities
• Professional demeanor and customer service orientation
• Ability to lift 20 lbs. and manage light physical tasks
• Experience supporting professional staff
• Familiarity with project management systems and reporting tools
• Bachelor's degree or higher preferred

To learn more about life at Exponent and our impact, please visit the following links:
https://www.exponent.com/careers/life-exponent
https://www.exponent.com/company/our-impact

We value and encourage diversity, equity and inclusion across all facets of our firm. Having a team built of people with different backgrounds, skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits, as well as compensation and recognition programs, empowers our staff to do work that makes a difference.

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Access benefits information on our Life @ Exponent page:
https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.