New

Senior Administrative Assistant - Child Maltreatment Solutions Network

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Oct 31, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. This position is funded for 12 months; continuation past 12 months will be based on university need, performance, and/or availability of funding. POSITION SPECIFICS The Child Maltreatment Solutions Network (CMSN) is seeking a highly motivated, well-organized and detail-oriented administrative professional to join our team. CMSN, (http://www.solutionsnetwork.psu.edu)-a unit of the Social Science Research Institute (SSRI)-is an interdisciplinary network of faculty dedicated to identifying the causes of child maltreatment and developing evidence-based approaches to promote prevention, detection, and treatment. The CMSN's mission is to advance child protection and well-being through research, education, and community engagement. In addition to its core mission, CMSN oversees the Child Maltreatment and Advocacy Studies (CMAS) academic minor and serves as the University's coordinating entity for disseminating communication, raising public awareness, engaging students, and supporting service initiatives related to child protection and well-being. The individual selected for this position will serve as an Administrative Assistant for the CMSN, interacting regularly with the CMSN Director and Executive Committee, internal college and university leadership offices, network faculty situated across multiple university colleges and departments, and network staff, as well as other external constituents and stakeholders. Responsibilities: The responsibilities will include, but are not limited to the following: Assisting with maintaining director and network calendars and scheduling network-related meetings Coordinating and attending network-related meetings, record and distribute meeting minutes Assisting CMSN leadership in fiscal administrative activities (e.g., purchasing, reimbursement) Supporting network leadership in management of the CMAS academic minor (e.g., coordinate CMAS course scheduling, room assignment, SEEQ assessment, register students for capstone credits, support education committee scheduling and recording of minutes, confirm graduation listing, monitor program outcomes and prepare periodic reports, distribute recruitment information) Assisting with planning and executing conference and awareness events or other special events (e.g., securing location and event logistics, coordinating speaker travel and honoraria, managing participant registration) Supporting CMSN leadership in annual reporting requirements, including requesting and compiling necessary data and drafting report documentation Compiling and organizing data, agendas, and other meeting materials for network advisory board and committees Coordinating travel and related logistics, assemble travel expenses and receipts, and enter travel reimbursement into the SAPConcur Supervising CMSN workstudy and/or student interns in supporting CMSN activities or communication and outreach efforts Other duties, as assigned. Preferred Skills: Experience in Microsoft Office programs, SAPConcur (Travel and Expense Reimbursement System), SIMBA (Financial System), LionPath (Student Portal), 25Live (Room Reservation System), digital communications platforms (e.g., MailChimp), and Zoom is preferred. Additional Required Competencies: Excellent critical thinking and interpersonal skills as well as strong written and oral communication skills. Team orientation and willingness to collaborate with staff and faculty across all unitsis essential, as are a strong capacity for customer service, conscientious attention to detail, excellent organization, and time management abilities to proactively multi-task in a fast-paced environment. Consistent high quality and thoroughness of work is crucial. A proven track record of exercising discretion and independent, excellent judgment and initiative, while managing confidential information is vital. Excellent computer skills, including proficiency in all Microsoft Office applications and the ability to learn new software applications, are essential. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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