Meetings & Events Senior Planner

Job Description

General Summary:

The Senior Meetings & Events Planner will be responsible for delivering strategic meeting planning for a variety of meetings independently and with the support of preferred logistics vendors. This role will be skilled in ensuring seamless execution of highly complex events while fostering strong relationships with global teams and suppliers. The ideal candidate will demonstrate problem-solving and interpersonal skills with a global point of view, and partner with cross-functional planning teams to ensure meeting logistics and planned activities are aligned and support the overall meeting goals and objectives. The ideal candidate must possess strong HCP/Compliance knowledge and experience and the ability to act as a solid meetings management resource both internally and externally.

Key Duties & Responsibilities

• Provides strategic guidance support and management to preferred logistics agencies on an event-by-event basis.
• Strong project management skills managing multiple projects, vendors, and processes.
• Consult and navigate cross-functional planning teams, vendors, and Business Owners through complex logistical planning by setting roles & responsibilities, adherence to HCP compliance and transfer of value, meeting best practices and strategy, and expectation of deliverables.
• Demonstrated ability to build and manage complex budgets and guide vendors to manage multiple budgets with different timelines and deliverables.
• Identify and resolve day-to-day matters related to project requirements, cross-functional processes, and vendor management operations.
• Build and maintain strong partnerships with Business Owners and consult on meeting goals & objectives to provide strategic support solutions.
• Ability to strategically engage and advise Business Owners across diverse meeting formats and therapeutic areas
• Must possess ability to manage, communicate and interact with various of levels of internal business owners in professional and knowledgeable manner at all times
• Strong adherence to internal & HCP compliance, transparency rules and reporting, knowledge and understanding of GDPR requirements.
• Ability to travel domestically and globally at least 30% of the time.

Required Education Level
*Bachelor's Degree

Required Experience

• 5+ years of global meeting & event planning experience
• Previous Pharmaceutical Experience a plus
• Supplier/Vendor management experience a plus

Required Knowledge/Skills

• Proficient and professional meeting planning experience in a corporate setting.
• Strong organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders.
• Experienced contract negotiations skills with in-depth understanding of hotel and venue legal and business terms. Ability to guide negotiations of venue and vendors contracts, securing the best possible terms to provide Vertex with the most flexibility, financial security and cost saving opportunities.
• Strong verbal and written communication skills, comfortable in group and individual presentations across all levels of the organization.
• Strong knowledge of HCP Compliance regulations and ability to apply critical thinking to identify and escalate compliance risks to the Office of Business Integrity & Ethics while adhering to and implementing guidelines and monitoring team adherence.
• Committed to delivering the highest level of customer service.
• Flexibility and ability to successfully navigate ambiguity and succeed in a rapidly changing, fast-paced, deadline-driven environment with multiple priorities.
• A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases, their families and society.

Other Requirements

• Proficient in Microsoft Office suite.
• Prior working knowledge of Cvent Event Management software program preferred.
• CMP and or CMM Certification (a plus but not required)

#LI-hybrid #LI-TC1

Pay Range:

Disclosure Statement:

Flex Designation:

Flex Eligibility Status:

In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time.

#LI-Hybrid

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com