Purchasing Assistant

The Purchasing Assistant provides critical administrative and clerical support to the purchasing department. This entry-level position is ideal for candidates looking to start a career in construction procurement. You'll assist with data entry, purchase order processing, material tracking, and communication with suppliers to ensure timely and accurate material delivery.

Key Responsibilities

* Assist with generating and issuing purchase orders based on project and department needs.

* Track delivery statuses and follow up with vendors to ensure timely shipment of materials.

* Maintain accurate records of orders, receipts, and vendor confirmations.

* Support reconciliation of invoices and packing slips for payment processing.

* Help organize and manage material pricing, product availability, and supplier contact info.

* Communicate with project managers, warehouse staff, and accounting on material timing and discrepancies.

* File and scan purchasing documentation to maintain compliance and audit-readiness.

* Assist with collecting lien waivers, COIs, and other subcontractor or supplier documentation.

* Contribute to maintaining vendor relationships through timely and professional communication.

* Perform general administrative tasks, including copying, data entry, and inventory form updates.

* Obtain, review, and process project closeout documents.

* Obtain specialty product certifications and documentation as needed.

Qualifications

Required:

* High school diploma or GED; associate degree or coursework in business or supply chain a plus.

* 1-2 years of experience in an office, administrative, or procurement support role (internships welcome).

* Basic understanding of purchasing or procurement functions.

* Proficiency in Microsoft Excel, Word, and basic data entry tools.

* Excellent organizational skills and attention to detail.

* Strong written and verbal communication abilities.

* Ability to work in a fast-paced, deadline-driven construction environment.

Preferred:

* Exposure to construction or materials-related industries.

* Familiarity with ERP or procurement software (e.g., Sage 300 CRE, QuickBooks, Procore).

* Interest in growing into Buyer or Procurement Specialist roles over time.

In-office only; no remote or hybrid options

Benefits:

• Paid time off
• 401(k) matching
• Health insurance
• Retirement plan
• Military leave
• Health savings account
• Vision Insurance
• Dental insurance
• Disability insurance
• Life insurance
• Paid holidays
• Flexible schedule

Who we are:

Established in 2006, Pro Max Fence Systems, LLC has become a trusted leader in perimeter security, delivering top-quality fencing solutions for commercial and residential applications. We proudly serve diverse industries, including transportation, utilities, education, government, corrections, and residential development, offering a range of products such as chain links, ornamental fencing, automated gate systems, access control, sound walls, and high-security barriers.

At Pro Max, we are committed to providing safe, high-quality, and customer-focused perimeter security solutions through Professional Service and Maximum Value. Our vision is to be the industry benchmark for fencing and perimeter security in the United States.

Our work is driven by core values that shape every decision and partnership: Safety-Minded, Integrity, Customer First, Respectful, Quality-Focused, Collaborative, Driven, and Innovative.

With multiple branch locations across the Northeast including Reading, Wrightsville, Mohrsville, Pittsburgh and State College, PA; Bridgeville and Milford, DE; Albany and Syracuse, NY, we proudly serve customers throughout Pennsylvania, Maryland, New Jersey, Virginia, Delaware, and New York.

For further information visit our website at www.promaxfence.com.