Title: Administrative Assistant / Office Manager
Duration: 6 months Contract
Pay rate: $34.45/hr on w2
Location: Fremont, CA 94538
Shift timings: Mon - Fri 8 AM - 5 PM
BG/DT required: Yes
Job Description:
- Prepares correspondence, reports, forms, construction specifications, agreements, and/or specialized documents from drafts, notes, or brief instructions, using standard office equipment such as a personal computer and word-processing, spreadsheet, and database software applications.
- Proofreads documents for accuracy, completeness, format, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling; returns document to originator if content or major format revisions are required.
- Maintains inventory for goods and supplies, places orders online, receives goods and supplies, submits invoices for approval, and releases invoices for payment in the financial system.
- Modifies and develops office procedures and practices to standardize processes.
- Uses a personal computer to enter and retrieve data using standard office applications such as MS Word, Excel, Access, or specialized applications depending on assigned organizational unit.
- Provides various office and organizational support to professional staff, including monitoring and maintaining workflows, advising of upcoming deadlines, and coordinating and organizing meetings.
- Maintains a variety of technical and office files in alphabetical, numerical, or coded format; scans and validates electronic files in document libraries and document management systems; develops and maintains document management and intranet sites; assists with purging records and files; and researches and responds to Public Records Act and other record requests from the public and technical and managerial staff.
- Prepares and updates a variety of reports, which may require research from several sources and use of arithmetic calculations.
- Maintains a variety of records, and processes various forms such as personnel forms, purchase requisitions, and other forms specific to assigned organizational unit.
- Requests pricing from vendors and assists organizational staff with the use of the District's financial system.
- Provides and requests factual information regarding District activities and functions; may assist customers and other members of the public.
- Receives and compiles technical information from engineers and others and incorporates into construction specifications and other bid documents; types, prints, advertises, and distributes completed documents; receives and manages bids and proposals, and issues and posts bid summaries and results; after approval, processes contractor progress payments per construction contracts.
- Organizes and oversees project files and a variety of other technical and office files; files and retrieves information, purges obsolete documents, and combines files as appropriate; assists in identifying files for off-site storage.
- Receives and responds to calls from developers, contractors, homeowners, and the general public; provides factual information which may require interpretation of policies and procedures; investigates and resolves customer service issues.
Education and Experience:
- Possession of a high school diploma or its equivalent; and
- Office Assistant I: One (1) year of general office support work, which includes training or experience using a personal computer and standard word processing, spreadsheet, and database software applications.
Additional Requirements:
- Must possess a valid California driver's license and have a satisfactory driving record.
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22nd Century Technologies, Inc.
Pay rate: $34.45/hr on w2
Sep 10, 2025