Sr. Benefits & Compliance Specialist

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

Summary:

We are looking for a detail-oriented Senior Benefits & Compliance Specialist to be the go-to expert for benefits administration and compliance management in our growing organization. In this critical role, you will ensure our employee benefits and related people programs are competitive, compliant, and seamlessly executed, delivering a positive employee experience while safeguarding the company's compliance obligations.

In addition to benefits and compliance, this position will assist with HR systems maintenance, reporting, and key employee lifecycle processes. This is an in-office position located in Pleasanton, CA.

In This Role, You Will:

Benefits Administration

• Administer employee benefits programs, including medical, dental, vision, life, disability, retirement plans, wellness initiatives, and leaves of absence.

• Lead benefits open enrollment, vendor communications, and employee education efforts.

• Support employees with benefit questions, claims issues, and life event changes.

• Partner with brokers and carriers to resolve escalations and ensure plan compliance with applicable laws (ACA, COBRA, ERISA, HIPAA).

• Conduct regular benefits audits to ensure data accuracy in HRIS and vendor systems.

Compliance & Policy Management

• Maintain and update people policies, procedures, and employee handbooks in line with federal, state, and local regulations.

• Oversee compliance reporting and audits (EEO-1, ACA, etc.).

• Ensure accurate recordkeeping for employee files and compliance documentation.

• Serve as a resource for managers on employment law compliance and consistent policy application.

Payroll & HRIS Support

• Maintain HRIS data integrity; ensure accurate benefit deductions and payroll feeds.

• Partner with payroll to process changes, adjustments, and deductions.

• Monitor and troubleshoot HRIS issues, working with vendors as needed.

HR Operations & Employee Lifecycle

• Support onboarding and offboarding processes, ensuring compliance with required documentation.

• Administer leaves of absence and return-to-work processes in compliance with FMLA, state leave laws, and company policy.

• Generate HR reports and metrics related to headcount, benefits usage, compliance tracking, etc.

Who You Will Report To:

• Director, People Operations

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).

• 8+ years of HR experience with a strong focus on benefits administration and compliance.

• In-depth knowledge of federal, state, and local employment laws and benefits regulations.

• Experience with HRIS platforms (e.g., HiBob, Paylocity, SuccessFactors) and benefits portals.

• Advanced Excel skills (pivot tables, VLOOKUP, XLOOKUP, charts, and complex formulas).

• Strong analytical skills and attention to detail; comfortable working with data and reports.

• PHR/SPHR or SHRM-CP/SHRM-SCP certification preferred.

• Excellent communication, problem-solving, and relationship-building skills.

• Experience working in a fast-paced, high-growth company with evolving business needs.

• Work location: Pleasanton, CA

• Full-time employment

• Must be able to sit for up to 8 hours/day

• Compliance with relevant county, state, and Federal rules regarding vaccinations.

Core Competencies:

• Benefits Mastery - Deep understanding of benefits programs, vendor management, and employee communication.

• Compliance Expertise - Knows how to interpret and apply employment laws and benefits regulations.

• Process Excellence - Maintains high standards for accuracy, timeliness, and documentation.
• Employee Service Mindset - Balances compliance with a positive employee experience.

What We Offer:

At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.

We also offer an attractive compensation package, which includes:

• A competitive base salary range of $135,000 - $155,000 and variable incentive plan

• Stock options - ownership and a stake in growing a mission-driven company

• Employee benefits package that includes 401(k), healthcare insurance and paid vacation

Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics

Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Disclaimer:

At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:

• Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.
• Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.
• Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of firstname.lastname@calyxoinc.com. If you receive a request for information from any other domain, please contact us directly at info@calyxoinc.com to verify the legitimacy of the communication.

We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.