Administrative Support Associate

The primary purpose of this position is to provide administrative support to the chairpersons, faculty, staff, and students of the academic departments in the College of Arts, Sciences, and Education ( CASE). The administrative support associate will assist with maintaining the chairs' calendars, scheduling appointments, maintaining faculty records, and locating and assembling information for various reports and meetings. The incumbent will assist with the preparation of course schedules for the departments. This position will assist with transitioning current and prospective students into the academic departments and collaborate with faculty on student recruitment and retention efforts. The incumbent will resolve routine problems related to office management and communicate with faculty, staff, and students to complete tasks. The incumbent will be exposed to sensitive information and materials and must possess the ability to keep these matters strictly confidential.

The administrative support associate will monitor and reconcile the various budgets for the Departments, to include maintaining historical documentation of budgets and financial issues and processing transactions through the university's requisition system and Banner database. The incumbent will compose letters, memos, and emails to faculty, staff, and other parties, using correct grammar, organization, and structure, and will keep accurate minutes of monthly department faculty meetings. The incumbent will handle the departments' incoming and outgoing mail and packages, order office supplies, and run departmental errands as needed.

Communication - Verbal

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Communication - Written

Knowledge - Professional

Knowledge - Program

Budgeting

Information/Records Administration

Office Technology

The academic departments in the College of Arts, Sciences, and Education are made of disciplines in Arts & Humanities, Sciences, Social & Behavioral Sciences, and Education. They are a dynamic group of faculty and staff working collaboratively to provide high-quality undergraduate and graduation education and mentorship to our students. The Departments believe strongly in the individual worth of every student; thus, the first priority of the faculty is to deliver high quality instruction to the students, in every course, every day in a student-centered environment. The faculty is also a diverse group of respected and active scholars in their field and mentor students in research projects.

Carolina Hall 148
Hall Patterson 314
Elva Jones Computer Science Building 3207
WB Atkinson Science Building 307

High School Diploma or equivalency or demonstrated possession of the competencies necessary to perform the work.

11 months

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.