Position Details
Position Information
| Recruitment/Posting Title |
Administrative Assistant |
| Job Category |
URA-AFT Administrative |
| Department |
Rutgers Residence Life |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for Rutgers Residence Life.
Among the key duties of the position are the following:
- Provides high-level administrative and logistical support to the Residence Education Team and reports primarily to the Director for Residence Education and Staff Development.
- Supports the overall effectiveness of the unit by assisting with the coordination and administration of programs, projects, and operational processes.
- Supports the unit by managing calendars, scheduling appointments, triaging phone and in-person inquiries, and providing exceptional customer service to students, staff, parents, and campus partners.
- Assists with key operational processes including student and professional staff recruitment, employment verification, reference checks, and inventory management for staff apparel and supplies.
- Plays an essential part in coordinating logistics for major departmental initiatives such as student training, professional development, and academic initiatives.
- Handles room reservations, materials preparation, tracking participation, and maintaining records for various educational and engagement efforts.
- Assists with ordering and reconciling purchases, setting up department meetings, and supporting travel arrangements and event planning for student leadership organizations and living-learning communities.
- Works under general supervision, requiring flexibility, attention to detail, and a high degree of confidentiality and discretion in managing sensitive matters.
|
| FLSA |
Nonexempt |
| Grade |
03 |
| Salary Details |
|
| Minimum Salary |
52602.480 |
| Mid Range Salary |
64788.980 |
| Maximum Salary |
76975.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping and/or reporting writing principles and practices.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent communication, organizational, and interpersonal skills.
- Commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality.
- Strong computer skills including computer spreadsheet software (Excel).
|
| Preferred Qualifications |
|
| Equipment Utilized |
- PC based, Microsoft Office/Business Applications.
- Marketplace.
- Roompact.
HCM.- Maxient.
- RS2.
|
| Physical Demands and Work Environment |
|
| Special Conditions |
- Due to the nature of this office, the work hours for this position are 8:30am to 5:00pm, Monday through Friday.
|
Posting Details
| Posting Number |
25ST1851 |
| Posting Open Date |
09/05/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Busch (RU-New Brunswick) |
| City |
Piscataway |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance
Sep 05, 2025