Project Coordinator (Facilities)

Step into a pivotal role with the Town of Erie as a Project Coordinator, where you'll blend office expertise and fieldwork to keep construction projects moving forward. The Town of Erie is seeking a detail-oriented and proactive Project Management Coordinator to join our Facilities Division within the Public Works Department. In this role, you'll be at the heart of our capital building construction projects, ensuring they're delivered with excellence from start to finish.

This position offers a dynamic mix of office and fieldwork-one day you may be reviewing plans and coordinating with consultants, the next you're out in the field conducting inspections and solving construction challenges. A strong emphasis is placed on document management, where you'll be responsible for organizing, tracking, and distributing project materials to keep teams aligned and projects moving smoothly. As the connective point between Town staff, contractors, and consultants, you'll play a vital role in making sure every detail is accounted for from groundbreaking to final acceptance.

If you thrive in a collaborative environment, enjoy seeing projects come to life, and take pride in attention to detail, this is an exciting opportunity to make a lasting impact in Erie.All staff are expected to adhere to the Town's mission, vision, and values of T.R.U.E.

ANTICIPATED WORK SCHEDULE:

• Full-time (Monday-Friday shifts) 40 hours per week with some nights and weekends as needed.
• This position is eligible to work remotely one-two days per week dependent upon successful completion of the probationary period and supervisor approval. Schedule may vary depending on specific needs.
• Must be able to work on-call schedule as assigned and understands the On-Call policy for the department.

WORK LOCATION: Leon A. Wurl Service Center- 150 Lambert Ave, Erie, CO 80516

DUTIES AND RESPONSIBILITIES:

• Document Management: Responsible for receiving, managing, organizing, and distributing all project-related documentation. In charge of project folder setup, folder management and formulating project registries.
• Thorough review of project design specifications and Architect/Engineer supplemental instructions (ASI) to ensure compliance with Town Standards & Specifications and the Unified Development Code.
• Review, interpret, and respond to contractor shop drawings, requests for information (RFI), and product data submittals.
• Prepare recommendations for design revisions and improvements. Respond to design team and contractor proposed design revisions.
• Schedule, coordinate and conduct pre-construction phase, construction phase, and warranty phase meetings involving Town staff, contractors, public utilities representatives, consultants, and authorities having jurisdiction (AHJ's).
• Coordinate and resolve field construction issues involving change orders, RFI's, ASI's, and other modifications to the plans and specifications.
• Create and manage construction project schedules.
• Monitor and assess actual construction progress against contractor's stated progress on the schedule of values to ensure alignment. Provide regular progress updates to Project Managers and Facilities Division Manager.
• Perform project field inspections and create/distribute owner punch lists.
• Prepare inspection and warranty reports as necessary, maintaining comprehensive records of inspection and warranty claims.
• Receive, review, and ensure completeness of project closeout documentation required for initial and final project acceptance.
• Respond promptly and courteously to inquiries from contractors and the public regarding construction, alteration, and maintenance projects.
• Proficiently analyze and interpret the Unified Development Code and Town of Erie Standards and Specifications.
• Work closely with project managers, consultants, engineers, and other stakeholders to facilitate seamless information flow. Prepare ad-hoc templates and reports on projects as required.
• Collaborate with other Town departments and divisions to enhance operational efficiency, develop standard operating procedures, and implement initiatives.

TOWN WIDE EXPECTATIONS/DUTIES

• Serve as an ambassador of the Town by maintaining a professional image, a team-based collaborative approach and high ethical standards.
• Interpret, communicate and enforce all Department, Town, County, State and Federal policies and procedures within areas of program responsibility.
• Complete all required safety and compliance training in a timely manner.
• Develop and accomplish goals and objectives to support the Department and Town mission.

MINIMUM QUALIFICATIONS

• Associates degree from an accredited institution with major course work in a field of study related to the work assignment (e.g. construction management, architecture, engineering, business management)
• Two or more years' experience in project management, commercial construction, construction management, commercial construction inspection, contract management, or a closely related field.

A combination of education and experience may be considered.

DESIRED QUALIFCIATIONS:

• Bachelor's degree in Construction Management, Architecture, Engineering, Business Management or other closely related fields
• Experience working as a Field Engineer, Office Engineer, Project Engineer, assistant superintendent, or related role in the construction industry
• Knowledge of commercial construction estimating and cost control principles
• Technical proficiency with project management software
• Commercial Trade experience at the Journey person level
• Previous Municipal service related to the work assigned to the position
• I-Code training
• Course work in accounting, finance, or public administration

CERTIFICATES/LICENSES/REGISTRATIONS

• Ability to obtain CPR, AED, and First Aid within three months of hire

JOB EXPECTATIONS

• Must be able to operate a motor vehicle safely to various Town facilities and at times other locations to perform the duties of the position. A motor vehicle record will be pulled through the post-offer background check, and annually thereafter.
• Must be able to work some nights and weekends as needed and work on-call as scheduled or assigned
• Must be able to work on-site a minimum of three days a week upon successful completion of the probationary period and supervisor approval. Schedule may vary depending on specific needs.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Knowledge in:

The ideal candidate should possess a comprehensive construction industry knowledge base. This includes familiarity with standard building maintenance practices and materials and methods involved with building construction. Additionally, the candidate should be versed in construction inspection methods, materials testing principles, and should be well-versed in the applicable laws, standards, and regulations governing construction, inspections, safety, ADA compliance, and traffic control. Knowledge of stormwater and erosion control management, including Best Management Practices (BMPs). A basic understanding of surveying principles along with fundamental building construction principles and practices relevant to a municipal context is expected.

Skills in:

The ideal candidate must have the ability to proficiently read and interpret drawings, blueprints, plans, and specifications. Strong technical proficiency includes familiarity establishing and managing Electronic Document Management System (EDMS) platforms, proficiency in Microsoft Office, Adobe, and Bluebeam software systems. Understanding of BIM processes and the ability to manage BIM related documents. Capable of performing construction management related tasks for building construction projects from project initiation through final warranty period. Furthermore, they should have a clear understanding and be adept at tracking responsibilities outlined in Town project construction documents and contracts. Attention to detail with the ability to identify discrepancies and ensure document accuracy. Keeping accurate and timely records is essential with the ability to manage large volumes of documents and maintain systematic filing systems. The candidate must demonstrate the capacity to manage multiple demands, meet deadlines, and adapt to interruptions, unusual requests, and changing priorities. Effective communication is a critical skill, both in oral and written forms.

Environmental Factors:

Work is primarily conducted in a standard indoor office setting; however, 1-2 hours per day may be spent outdoors. During outdoor activities, the employee may be exposed to typical and severe weather conditions. Tasks may involve moderate to high noise levels, local travel, navigating uneven surfaces such as embankments, excavations, and/or steel decking, and working at heights up to 12 feet on ladders, scaffolds, or stairs, depending on project requirements. Infrequent exposure to chemicals, gases, fumes, dust, vibrations, and areas with active electrical work may occur during site visits. The role may involve proximity to light equipment operations and, rarely, working in traffic or traveling out of town. Work may include competing demands, multitasking, and meeting deadlines.

Physical Factors:

This role involves prolonged sitting or standing (4-6 hours/day) and frequent to constant use of a computer or electronic device, including typing for 3-4 hours daily. The remainder of the day may require walking within Town facilities or construction sites for inspections and progress checks. Duties require frequent grasping, fingering, and handling materials up to 20 lbs., with occasional lifting up to 60 lbs. and pushing or pulling up to 30 lbs. Regular reaching at various heights, and occasional kneeling, squatting, or balancing are required. The ability to climb/navigate ladders, scaffolds, stairs, etc. and uneven surfaces and use light equipment can be necessary depending on projects. The employee must be able to hear construction-related sounds such as alarms and equipment noises for safety and possess visual acuity for small objects, near and far vision, peripheral vision, and color differentiation.

If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact Risk Management and Recruitment at RiskManagement@erieco.gov and Recruitment@erieco.gov.

The Town of Erie offers a comprehensive benefit package and pays a major portion of the employee premium to make these benefits more affordable for you. Coverage of these benefits begin the 1st of the month following date of hire for benefited employees regularly working an average of 30 hours per week. Each year you will have the option of changing your elections through open enrollment. Click here to learn more.

• Designated full time employees are eligible for the following benefits:
• Robust Medical, Dental and Vision plans including spouse, domestic partner and family coverage options
• Supplemental Accident, Critical Illness and Hospital Indemnity Plans
• Employer paid Basic Life/Accidental Death & Dismemberment Insurance (AD&D)
• Employer paid Short and Long Term Disability
• Voluntary Supplemental Life/Accidental Death & Dismemberment Insurance (AD&D)
• Lifestyle Spending Account (LSA) reimbursement up to $750 per year for numerous health/wellness purchases
• Employer paid Employee Assistance Program
• Robust Extended Sick Leave (ESL)and family sick leave program
• 48 hours of Colorado Sick Leave preloaded on the 1st of every year; pro-rated at time of hire
• 3 Weeks of Paid Time Off (PTO) per year (increases with years of service)
• 40 hours of pre-loaded Paid Time Off (PTO) to each new employee upon hire
• Fifteen (15) Paid Holidays
• Twenty-Four (24) Hours of Paid Volunteer Leave
• Up to 12 weeks of paid Parental Leave for bonding with a new child
• Option to "sell back" PTO after two years of continuous employment
• 457 Retirement Plan, with a 5% employer match and immediate 100% vesting in your deferralAND employer contributions
• Education reimbursement up to $3,000 per year
• Individual free membership to the Erie Community Center and steep discounts on couple or family memberships
• Language stipend program
• Employer sponsored wellness program, includingemployee-based fitness classes
• Childcare benefits which includes 10% discount to any KinderCare location in Colorado
• Half-off charging at town-owned EV charging stations
• Pet Insurance
• Employee Discount Program through Benefits Hub
• Eligible for discount Dell Computer program
• Onsite/virtual trainings for growth and development opportunities

We are a Public Service Loan Forgiveness (PSLF)-qualified employer!

The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual's work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.