Administrative Support Supervisor
Please see Special Instructions for more details.
Currently recruiting for a temporary role with the intention to transition this candidate into a full-time role if it is approved..
Position Information
General Information
| Position Number |
STMP18 |
| Working Title |
Administrative Support Supervisor |
| Division |
Academic Affairs |
| Department |
College of Business (Col) |
| Work Unit |
College of Business |
| Work Location |
Friday Building |
| Vacancy Open To |
All Candidates |
| Position Designation |
Non-Student Temporary |
| Employment Type |
Temporary - Full-time |
| Hours per week |
40 |
| Work Schedule |
Monday - Friday from 8:00 am - 5:00 pm
On-site.
Occasional evening and weekend hours, as well as alternate work locations (such as the Dubois Center), may be required |
| Pay Rate |
$45,520 |
| Minimum Experience/Education |
Bachelor's degree in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. |
| Departmental Preferred Experience, Skills, Training/Education: |
Contributing: Four-year degree in a related business function; or equivalent combination of training and experience. |
| Duties and Responsibilities |
Primary Description
- Provide executive, administrative, and personal support to the Dean of the Belk College of Business.
- Exhibit excellent communication skills as this position serves as primary point of contact for the Dean with other units on campus. Including, departmental faculty, staff, and external constituents.
- Create effective working relationships on behalf of the Dean. This is a high-visibility position, requiring public contact with program staff, managers at other units within the College of Business, representatives of other state agencies/universities, clients, and service recipients.
- Maintain the Dean's calendar and deadlines. Includes: scheduling meetings, events, solving scheduling conflicts and exercises independent judgment to make decisions that impact the effectiveness of Dean's role and time.
- Maintain the Dean's email accounts; review email correspondence as appropriate, using sound judgement and knowledge of key stakeholders to prioritize and route information and requests in a timely manner.
- Coordinate the Dean's travel (including abroad travel) and work with members of the finance team to reconcile Dean's P-Card travel expenses.
- Schedule meetings, workshops, seminars and other events for the Dean and College. Includes organizing the activities of the Board of Advisors meetings and keeping meeting minutes at the departmental faculty meetings.
- Staff the mailroom to ensure checks and other sensitive/confidential documents are routed to the appropriate person.
- Personnel Management
- Regularly interface with members of the College of Business Finance and Personnel Team to discuss Dean-related expenses and budget.
- Keep accurate records of job descriptions and departmental contacts.
- Long-term this position will serve as the manager for the departmental coordinators of the college and assist with hiring personnel.
- Systems Management
- Experience using Microsoft Office Suite (including excel), Smartsheets, Zoom, Google Drive
- Experience/Ability to learn UNC personnel & finance systems: Concur (for travel), NinerTalent, Banner, and Kronos.
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| Other Work/Responsibilities |
Other duties include compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, photocopying.
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| Necessary Licenses or Certifications |
|
| Proposed Hire Date |
09/16/2025 |
| Contact Information |
|
| Expected Length of Assignment |
11 Months |
| Posting Open Date |
09/04/2025 |
| Posting Close Date |
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| Special Notes to Applicants |
Currently recruiting for a temporary role with the intention to transition this candidate into a full-time role if it is approved.. |
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
- *
Where did you learn about this posting?
(Open Ended Question)
Required Documents
- Resume / Curriculum Vitae
Optional Documents
- Cover Letter / Letter of Interest
- Contact Information for References
- Other Document
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University of North Carolina Charlotte
Sep 04, 2025