Administrative Assistant

Oxy is an international energy company with assets primarily in the United States, the Middle East and North Africa. We are one of the largest oil and gas producers in the U.S., including a leading producer in the Permian and DJ basins, and offshore Gulf of Mexico. Our midstream and marketing segment provides flow assurance and maximizes the value of our oil and gas. Our chemical subsidiary OxyChem manufactures the building blocks for life-enhancing products. Our Oxy Low Carbon Ventures subsidiary is advancing leading-edge technologies and business solutions that economically grow our business while reducing emissions. We are committed to using our global leadership in carbon management to advance a lower-carbon world. Visit oxy.com for more information.

Occidental strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

The successful candidate in the role will be conducting research, preparing statistical reports, handing information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and travel.

Additional job responsibilities will include, but are not limited to, the following:

• Maintain systems to report, track, and document various business unit initiatives/processes
• Assisting in preparation of spreadsheets for various business unit activities and reports - Maintain a filing system
• Assist in preparing reports, bulletins, and alerts - Assist in document control both electronically and hard copy - Support the activities of a fast-paced multi-functional business team
• Provide clerical support for a business unit - Perform word processing of letters, memos, reports, agreements, exhibits and general business correspondence
• Prepare presentation materials, including charts, graphs and slides
• Maintain business unit database systems; Responsible for business unit records management and archival in FileNet system
• Schedule appointments, make travel arrangements, and schedule meetings for principals
• Coordinate and manage logistics for business unit celebrations, technical conferences and meeting - Handle confidential information with discretion
• Answer phone calls and direct calls to appropriate parties or take messages
• Perform general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
• Store, retrieve, and integrate information for dissemination to staff and clients
• Prepare time reports, expense reports, and organization charts as needed for the department

Skills:

• Able to work multiple tasks simultaneously and manage one's own time
• Solid skills in Microsoft Word, Excel, PowerPoint, and Outlook with some knowledge in MS Access
• Good communication, interpersonal skills, and customer focus
• Highly effective team player with a positive attitude - Exceptional organizational skills with the ability to prioritize, multi-task, and meet deadlines
• Willingness and ability to learn and take on more complex tasks
• Takes responsibility for completing tasks with minimal supervision
• Good time management and problem solving skills
• Ability to manage files for linking to web pages and other documents - Ability to assist the business unit with a variety of constantly changing tasks

Education:

• High School diploma or GED

Experience:

• Minimum of 3 years' experience as administrative assistant

Additional Desired Qualification:

• Comprehensive understanding of business unit's related terms, is preferred
• Working knowledge of the oil and gas industry

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process. All Oxy job postings and offers will require a completed application through our company website.

Oxy does not charge a fee at any stage of the recruiting process. We will never:

*Ask you to pay for applications, interviews, meetings, processing, training or for any other fees

*Use recruiting or placement agencies that charge candidates an advance fee of any kind or

*Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don't know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.