New

Administrative Assistant

University of Illinois Chicago
United States, Illinois, Chicago
Aug 12, 2025
Administrative Assistant Administrative Assistant Hiring Department: Department of Neurology & Rehab Medicine Location: Chicago, IL USA Requisition ID: 1035390 FTE: 1 Work Schedule: M-F 8:30 AM-5:00PM Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 8/25/2025 Salary Range (commensurate with experience): $0.00 - 80,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. CHOSE ONE OF THE FOLLOWING BENEFITS STATEMENTS THEN REMOVE THE OTHER AND THIS STATEMENT Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. The University of Illinois Chicago offers a very competitive benefits portfolio. Click for a complete list of Employee Benefits. Position Summary Provide high level administrative support to the Department of Neurology and Rehabilitation. The Administrative Assistant will assist with day-to-day department operations; manage departmental lecture activities and engagements. Duties & Responsibilities Oversees the planning and implementation of special events on campus (Grand Rounds) Oversees the planning and coverage of Department reception area and related duties Processes all staff reimbursements Emburse. Submits all corresponding receipts according to each ER Report. Assist in billing and revenue cycle reporting. Procure office supplies, create purchase orders, process Emburse payments,and ibuy orders. Reconcile T-Card and P-card Purchases Assist with Fellowships program directors with recruiting, evaluations, meetings and lectures. Manages FMWEB request and emergencies Manages all vendor reporting and payments (stamp machines, fax machines) Manage Departmental mail services/mailboxes Assist Associate Director of Clinical Faculty Affairs Assist Department Administrator (DAO) Provide support, as needed, to Department Leadership Perform other related duties and participate in special projects as assigned. Minimum Qualifications High school graduation or equivalent Any one or any combination totaling five (5) years (60 months) from the following categories: college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months) progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above. To Apply:* For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/16665?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3590e1454fe34141b46e85fe8d4c5c36