Clerk to the Board I

The County Administrative Office is seeking a detail-oriented and service-minded Clerk to the Board I to support both the Board of County Commissioners and the County Administrative Office. This position provides the opportunity to gain experience in public sector operations, board governance, public meetings, and high-level administrative work.

This role offers a unique mix of responsibilities:

• Approximately 30% of your time will be dedicated to Clerk to the Board duties, including clerking one Board of Commissioners meeting per month and serving as back-up for the primary Clerk.
• The remaining 70% of your time will involve general administrative support, serving the Executive Office and providing customer-focused service to internal departments, leadership, and the public.

You'll join a small but mighty team that values professionalism, adaptability, flexibility, collaboration, and takes pride in delivering high-quality support across the County.

Board Clerk Duties

• Prepare official agendas using agenda management software.
• Collaborate with department staff and directors, Executive Leadership, and the Board Chair.
• Support Board and Commission meetings in person and via Zoom simultaneously: Performing role call, calling people up to the table, taking votes, and managing meeting via zoom.
• Track votes and maintain official records of actions, summarizing complex and often technical discussions.
• Serve as a point of contact for public inquiries regarding Board actions, procedures, and meeting materials.

Administrative Support

• Reconcile purchasing card transactions, coordinate travel, manage incoming/outgoing mail, answer phones, and support executive staff with general clerical functions.
• Provide dependable day-to-day administrative support for a dynamic, high-level office.

You bring:

• Foundational knowledge of office systems, professional writing, and administrative best practices.
• Skills in organizing, prioritizing, and meeting deadlines with accuracy and discretion.
• Good with technology, including Microsoft Office (Outlook, Word, Excel, Access) and virtual meeting tools like Zoom.
• The ability to:
  • Learn new systems and adapt to evolving processes.
  • Remain impartial, professional, and confidential in politically sensitive situations.
  • Work independently and as part of a team.

Education and Experience:

• Associate degree in Public Administration, Business Administration, or related field. OR
• High School Diploma or GED AND at least three (3) years of progressively responsible administrative or clerical experience in a public agency, including work with public meetings and records.

• Ability to attend periodic night meetings (5-7 times/ year).
• Must have the ability to arrange for timely transportation to attend required appointments and meetings at off-site locations.

Selection Process

1. Apply today! In lieu of a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
2. MQ Review: Human Resources will conduct first initial application screening for MQs beginning the week the posting closes and further screening may be conducted continuously depending on the business need. Additional preferred qualifications screening may be applied prior to the interview step depending on the number of applications received.
3. Subject Matter Expert Review: Your responses to the supplemental questions may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
4. Panel Interview(s): Generally, the top 6 - 8 candidates will be invited to participate in a panel interview.

Our commitment to you:

Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

• Visithttps://www.GovernmentJobs.com/home/ApplicationGuidefor a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Jobs' Live Application Support at 855-524-5627.