Proposals Specialist

Reingold is a full-service marketing and creative firm in Alexandria, VA. For more than 40 years, we've been driven by a simple mission: to help organizations - whether in the government, nonprofit, or business sector - as they strive to make the world a better place. We hire top-notch talent to develop and launch compelling, inventive communications campaigns, leveraging the latest technology and digital media strategies that enable our clients to meet their audiences where they are.

We're proud to say we've built a team of curious, passionate pros - from marketers and tech wizards to designers and strategists - who love what they do and bring their A-game every day. We take our work seriously, but not ourselves. We believe great ideas come from collaboration, humor, and a little bit of fun along the way.

When you work at Reingold, you get more than a job, you get a community. We offer competitive salaries, a comprehensive benefits package, a dynamic hybrid work environment, a vibrant workplace and growth opportunities in a variety of specialty areas. That means when we find great people (and they find us), they stick around for the long term.

That's where you come in. We're looking for an experienced writer and operations lead to help our team create high quality proposals and execute the process from request to submission. This is an opportunity for an experienced writer who is ready to facilitate the development and submission of proposals for government, nonprofit, and business clients. We need a smart, organized, obsessively conscientious administrator and writer with experience in contracting and procurement, preferably on behalf of a professional services firm. Experience in producing proposals for communications and marketing contracts is a plus.

This is a hybrid role, requiring at least two days per week on site at Reingold's headquarters in Alexandria, VA.

Here's the work you'll do:

Essential Functions:

• Own and facilitate the process of developing a proposal from a go/no-go decision through outlining, assignments, management, writing, and submission.
• Using strong proposal writing skills, identify, gather, and tailor existing copy or write new copy to respond to RFP requirements, ensuring that all RFP terms and requirements are met.
• In addition to writing content, edit and proofread proposals, format documents, maintain version control, and ensure compliance with submittal guidelines and Reingold standards.
• Identify and communicate resource needs; coordinate schedules and allocate resources across multiple teams and departments to meet proposal budgets, timelines, and submission deadlines.
• Partner with other departments to develop and package thorough, efficient, timely, and consistent responses to RFPs, RFIs, and RFQs
• Scour RFPs, RFIs, and RFQs for make-or-break requirements - deadlines, contacts, page limits, format, attachments, notarizations, and delivery specs.
• Track and update data for the proposals department, including past performance information, resumes, capture data, and other narrative and administrative information
• Identify and vet opportunities, advising on the likelihood of winning, and providing competitive research
• Collaborate with our design team to create proposal graphics, charts, and tables
• Develop strong collaborative relationships with internal and external stakeholders
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time.
  

This role is a good fit for someone with these qualifications, experience and skills:

Required Qualifications:

• Bachelor's degree in English, Communications, Business, or a related field, with 3+ years of demonstrated experience writing high-quality, competitive proposals or an equivalent combination of education and experience.
• Demonstrated ability to coordinate cross-departmental schedules and allocate resources efficiently to meet proposal requirements.
  

Preferred Qualifications:

• Experience in all aspects of time and materials and fixed-price contracts.
• Experience writing proposals for federal or other government agency clients.
• Proficiency in creating and delivering high-impact and persuasive presentations.
• Ownership and accountability of projects with detailed requirements.
• Motivated to learn quickly and deliver high quality work.
• Experience using AI tools to support work and streamline processes.
• Supervisory Responsibilities: This position will not have direct reports but will be expected to mentor junior teammates and to lead by example and influence.
• Work environment and physical requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.

Reingold is dedicated to providing equal opportunity for individuals of all abilities. If you require assistance or need accommodation at any stage of the application process because of a disability or medical condition, please feel free to email [emailprotected] or contact a member of the People & Experience team at 202-333-0400.

Reingold has a policy of maintaining a workplace free of drugs and alcohol. For access to the full policy, which is part of the Reingold Employee Handbook, email [emailprotected]. Reingold ensures a safe, healthy, and productive work environment for its employees and others. All applicants are advised that full compliance with this policy is a condition of employment at Reingold.

Applicants must have authorization to work for any employer in the United States. We are currently unable to sponsor or to take over sponsorship of an employment visa.

Reingold is proud to be an Equal Opportunity Employer. We invite applications from all interested individuals including veterans and persons with disabilities.