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Administrative Assistant I

University of Central Florida
life insurance, paid time off, paid holidays, sick time
United States, Florida, Orlando
Jun 25, 2025
College of Engineering and Computer Science: As Florida's premier engineering and technology university, UCF is among the nation's largest producers of engineering and technology talent. The UCF College of Engineering and Computer Science offers students a world-class education and research opportunities alongside unrivaled partnerships with industry leaders such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA. Focused on addressing society's biggest challenges, faculty and alumni are national leaders in energy, aerospace, computer vision, cybersecurity, transportation, health care and the environment, areas of focus that will drive the college's future growth. UCF is the nation's No. 1 provider of talent to the aerospace and defense industries, and the college is home to the national champion student cyber defense team and one of the nation's top computer programming teams. The Opportunity: The Administrative Assistant I provides administrative support within academic or administrative offices. Receives, screens, and directs incoming calls, visitors, mail, and e-mail. Prepares and maintains files and records according to established guidelines. Uses business software applications to prepare correspondence, may arrange meetings. Responsibilities: Respond to inquiries pertaining to CECS and UCF from faculty, staff, students, and visitors. Schedule, and check-in students for appointments and direct them to proper meeting locations. Handle inbound calls and directs callers to proper individuals. Responsible for monitoring and responding to department emails (EACAF@ucf.edu) and voice mail messages. Send emails utilizing Group mail and CECS Listservs. Direct requests and inquiries to appropriate individuals as needed. Backup to Administrative Operations Manager II for various tasks. Take key deposits and orders keys for faculty, staff, and students. Order office supplies and maintains inventory. Assist with reservation for CECS Academic Affairs conference room (ENG1: RM. 288). Assist with scheduling meetings for the Associate Dean and act as backup to the Administrative Assistant III. Responsible for sending Faculty Office Hours form to faculty at the beginning of each semester and follow up to ensure that submissions have been completed. Ensure office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed. Perform all other duties as assigned. Minimum Qualifications: High School Diploma or Equivalent and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information. Preferred Qualifications: Previous experience in an administrative environment or as a receptionist. Experience with scanning, filing, and sorting mail. Experience with scheduling. Intermediate level knowledge of Microsoft Suite (Word, Excel, PowerPoint, Access, and Outlook). Ability to be trained on and learn new computer software systems. Previous data entry experience. Experience in Higher Education. The most successful candidates may possess the following qualities: Customer service experience. Excellent verbal and written communication skills. Excellent interpersonal skills. Special Instructions to the Applicants: The anticipated salary range for this position is $16.00 - $18.00 per hour. . The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck. Working at UCF has its perks!UCF offers: Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance Flexible work environment And more...For more benefits information, view the UCF Employee Benefits Guide. Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. #LI-ONSITE Department College of Engineering and Computer Science (CECS) Academic Affairs Operations Work Schedule Monday - Friday, 8:00am-5:00pm Type of Appointment Regular Expected Salary $15.66 to Negotiable Job Posting End Date 07-04-2025-12-00-AM Veteran's Preference: Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.