Project Coordinator

UMC is proud to be built on a foundation of 100+ years of consistent business growth. We offer an environment of constant learning and developing through training, technology, creativity, and collaboration. Our teams are driven, informed, and empowered to act. We strive to treat people fairly and do the right thing both in our business and in our community.

UMC understands the importance of our hard-working people and is committed to building and sustaining a culture that supports diversity, equality, and inclusion. We hire the best and the brightest from across the region to construct teams of experts in design, engineering, project management, and business services. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

Let UMC be the top consideration for your new career supporting work-life balance and well-being!

Read more about this opportunity to join our team!

Application Process:

UMC uses an electronic application process for open positions. Document verification and work eligibility requests may include resume, cover letters, references, and work authorization confirmation.

Online assessment requests may be used as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package that includes health/vision/dental insurance, 401(k) plan with match, Health Savings Accounts, Flexible Spending Accounts, Life & Disability Insurance, Company Paid STD/LTD, Paid Time Off, Employee Assistance Program, Professional Development Assistance, Referral Program, Tuition Reimbursement, Wellness Program, and employee events.

Paid Time Off:

Eligible employees begin accruing PTO as of their date of hire and accrual rates are based on years of service. Base annual accrual starts at 120 hours/15 days for full time status. PTO is a combination of sick and vacation accruals. UMC follows the required WA State Sick Leave guidelines and employees are provided (1) for every 40 hours worked as part of the PTO package. UMC also offers (7) paid holidays, plus (1) Floating Holiday to be used within the calendar year.

Starting Salary Range: $24 - $26/hour; depending on experience

Location: Everett, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

Provide administrative support to the Industrial Group.

Key Responsibilities:

Project Coordination for Estimating:

1. Set up Trax numbers in Cosential in coordination with BD.
2. Set up and maintain Job Folders for Estimating/ Proposal packages.
3. Insert Project packages into Estimating folders (Trax jobs).
4. Coordinate with PM, PE, Operations, and Est in estimating duties.
5. Retrieve vendor quotes for equipment (per equipment schedules), subcontracting, and equipment rentals.

Project Coordination for Won Jobs:

1. Job Folder setup after PM enters new job request.
2. Equipment tracking.
3. Subcontracts and subcontractor coordination.
4. Materials tracking.
5. Rental equipment tracking.
6. Material orders with PM/PE coordination.
7. Tool rental and small tool tracking (UMC-owned tools).
8. Startup and Commissioning packages.
9. TAB / TAB Reports.
10. QA/QC packages.
11. Qualifications/ Certs.
12. Permits tracking- In coordination with PE.
13. Invoice/ PO Closeout.
14. Submittals/RFI- In coordination with PE.
15. Document control coordinated with PE/PM.
16. UMC Fabrication tracking/Coordination.
17. BIM/VCS Coordination with PE.

Project Coordination for Job Closing:

1. Document Deliverables (DWGS, VCS Files, Matrices).
2. Closeout package (Red Line DWGs, Weld Logs, QA/QC, Certs/Tests).
3. TAB Reports
4. Startup/ Commissioning Reports
5. Equipment IO&M's
6. Rental Return and closeout
7. Tool Return and closeout (UMC owned)

Project Coordination for Industrial Group:

1. Assist in Maintaining IG Trade Rates.
2. T&M Rates-General.
3. T&M Rates- for preferred customers.
4. T&M Rates - for specific work.
5. Maintain Updated Contract Documents for Locals.
6. Maintain Updated Rental rates for standard rentals (Fork trucks, lifts, Vari-reaches).
7. Maintain Standard file folders to IG estimating.
8. Maintain Standard COP forms (short work, large jobs, GMP contracts).

Secondary Responsibilities:

1. Assist in the preparation of MS Project schedules.
2. Coordinate Site Specific Safety Plans with UMC Safety Manager.
3. Assist in the generation of on-site safety weekly documentation.
4. Attend meetings and document follow-up actions.

Required Skills and Abilities:

• Proficiency with MS Outlook, Access, Excel, Word, Adobe, Internet Browser, and Windows Explorer file management.
• Accuracy and efficiency with administrative and clerical procedures and systems including filing and records management systems.
• Professionally handle phone calls.
• Excellent organizational skills.
• Strong oral & written communication skills.
• Work effectively as a team with other employees as well as independently.
• Work effectively with multiple interruptions and manage priorities.

Preferred Education and Experience:

• Associate of Art Degree in Business or 1 year of construction experience work experience preferred.

Required Licensing and Other Certifications:

• Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.