Contract and Grants Accounting Supervisor (6216U), Extramural Funds Accounting - #78839

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We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

Contracts and Grants Accounting provides the following support for sponsored awards: Award setup in UC Berkeley's financial systems, financial reporting and analysis, invoicing, accounts receivable collections, cash management, audit coordination, effort report coordination, and campus wide training and technical assistance.

Position Summary

C&G Supervisors in CGA provide the critical role of review and approval of all analyst award setups, financial reporting, billing, closeouts and AR escalations for Contracts and Grants at UC Berkeley. The supervisor trains new and lower level staff members, provide coverage for all absences on their teams, and provide award management support to BRS which often includes communicating difficult issues to the PIs and Sponsors.

The supervisor currently manages a team of 4 analysts covering approximately one fourth of the campus C&G portfolio, i.e. ~ 900 active awards, over $1 billion in total award value for open contracts and $20 million in monthly billing. In a typical month, the supervisor closely oversees the closeout of ~25 awards each month.

Application Review Date

The First Review Date for this job is: 06/24/2025.

Responsibilities

• Reviews and approves new award setup and modifications in PeopleSoft Contracts and Grants suite to ensure accuracy of data in accordance with the award's terms and conditions.
• Ensures award setup is performed within the CGA and campus established time frame and policies.
• Meet deadlines and resolve problems and inquiries related to contracts and grants in a timely manner.
• Serve as a backup for other CGA members when needed, and perform other tasks and duties as deemed appropriate by the manager.
• Ensure departments and third parties are provided with excellent customer service.
• Reviews post award activities performed by Award Analysts and develops monitoring tools to ensure awards' compliance with federal, campus, specific award terms and conditions and other regulatory requirements.
• Provides guidance to staff and departments and may serve in a "lead" capacity on project assignments, and contracts and grants compliance requirements.
• Reviews and approves closeout activities performed by Award Analysts to ensure proper closeout of awards and timely financial reporting; ensures financial transactions (e.g., overhead allocation/calculation and cost share reporting) are accurate and complete.
• Ensures closeout procedures (including inactivating and re-activating funds) are performed within the CGA, campus and federal agency time frame and policies
• Routinely conducts data analysis and reviews reports to monitor Award Analyst performance.
• Assists in providing supporting documents of audits as directed by the manager.
• Provides training and professional development, either formally or on-the-job for staff to ensure subject matter knowledge in appropriate areas (e.g., sponsored project administration, post-award administration, etc.).
• Delivers specialized training and / or develops content for education workshops in the area of research administration, grant- writing, and other activities to enhance funding opportunities for the organization.
• Recommends hiring of new employees, salary actions, terminations, and performance ratings.
• Evaluates performance and competency and defines development goals.
• Serves as a role model for assigned staff of technical expertise, professionalism, and excellent communication.
• Provides general guidance and advice to subordinates, and holds staff meetings on a regular basis to monitor status updates on projects.
• Makes recommendations to CGA manager regarding promotional opportunities or reclassification of Award Analyst positions.
• Notifies CGA manager immediately of any performance issues within the team and recommends to the manager the issuance of written warnings and leads performance improvement reviews and actions. Resolves grievances or complaints or formulates and recommends a resolution to grievances or complaints to CGA manager.
• Independently gathers information as needed to perform financial analysis.
• Prepares journal entries; maintains and reconciles ledger accounts.

Required Qualifications

• Thorough knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.
• Thorough knowledge of Code of Federal Regulations, sponsor-specific policies, Federal Acquisition Regulation, application of indirect cost rates and other complex concepts in financial research administration.
• Thorough knowledge of and/or can quickly learn and ability to interpret and apply sponsor, institutional and departmental policies.
• Knowledge of current compliance regulations in all areas of research administration.
• Ability to manage high volume and complex transactions.
• Ability to perform highly complex financial analysis and customized reporting.
• Thorough knowledge of and/or can quickly learn policy and its interpretations.
• Demonstrated advanced knowledge of fund accounting, generally accepted accounting, fiscal and reporting principles.
• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Proficiency in use of common desktop/web applications.
• Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $106,000.00 - $120,000.00.

• This is a full-time (40 hrs a week), career position that is eligible for UC Benefits.
• This is an exempt monthly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.
• This position is eligible for up to 100% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.