Administrative Office Manager

• Handle highly sensitive and confidential information with professionalism and discretion
• Provide high-level administrative support by conducting research, preparing statistical reports and handling information requests
• Coordinate, develop and administer office administrative policies and procedures
• Take responsibility for office administrative operations
• Supervise administrative support personnel
• Assist the leadership with personnel administration, executive administrative support, and preparation of operating plans and other special reports
• Coordinate execution of electronic signatory procedures for contracts, proposals, and business forms
• Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations
• Manage communications, including SharePoint site, scheduling and preparing materials for meetings
• Coordinate and manage employee engagement committees (TSO), internal awards committee and events, monthly employee recognition meetings, internal staff events (summer & winter), meeting facilities and arrangements
• Assist with travel needs
• Answer questions relating to company policies and procedures
• Answer and direct phone calls, read and route incoming mail, schedule appointments/calendaring, process expense reports, and support other administrative functions
• Work on special projects for the Operations Leadership Team, as well as other managers
• Oversee reception desk coverage and ensure back-up for other administrative team members as needed
• Participate in monthly meetings with area leadership
• Perform other duties as needed

• Associates degree
• Previous professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager
• Comfortable handling confidential information
• Experience developing internal processes and electronic filing systems

#LI-MV3

• High school diploma or equivalent
• A minimum of 7 years related experience
• Excellent written and verbal communication skills
• Solid interpersonal skills
• Strong time management skills and ability to prioritize
• Exceptional attention to detail and organization
• Strong problem-solving skills and analytical abilities
• Ability to adapt to changing situations in a professional manner
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
• An attitude and commitment to being an active participant of our employee-owned culture is a must