Travel and Expense Coordinator

Help us change lives

At Exact Sciences, we're helpingchange how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you're working to help others.

Position Overview

The Travel and Expense Lead is primarily responsible for the execution of complex projects requiring considerable judgement and initiative on the travel and expense team. This position assumes a lead role in travel, expense, and corporate card administration, with a large focus on automation, optimized processes, and system efficiencies. The Travel and Expense Lead partners with external partnerships, supports reporting requests, and participates in ongoing improvement initiatives of the global travel and expense program. The Travel and Expense Lead collaborates with employees across multiple departments. The Travel and Expense Lead uses good judgement, creative problem-solving skills, and excellent communication to support employees across the organization.

This position is hybrid and is located at our 1 Exact Lane location in Madison, WI.

Essential Duties

Include, but are not limited to, the following:

• Lead the execution of the travel and expense processes for Exact Sciences companies.
• Collaborate with business partners to understand reporting needs and provide solutions.
• Ability to complete complex report reconciliation across numerous sources.
• Supports the planning and delivery of detailed integration, training, change management, and communication plans and disseminates appropriately to key stakeholders.
• Communicate and strategize with outside vendors.
• Triage travel and expense questions and processing errors to quickly and appropriately problem solve and come to a resolution.
• Identify travel and expense system issues and communicate solutions to appropriate stakeholders.
• Cross-train with team members to ensure back-up support for processes.
• Assist with monitoring the shared Concur and travel email inboxes and answer questions and requests in a timely and professional manner.
• Ability to evaluate routine and high priority tasks to delegate to team members, as needed.
• Ability to communicate clear and concise messages to internal and external audiences.
• Ability to make decisions independently considering multiple data points and sources of information.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company's Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work designated schedule and be onsite at Madison office minimum of 3 days a week.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel 10% between Madison locations.
• Ability to travel 10% of working time away from work location, may include overnight/weekend travel.

Minimum Qualifications

• Associates Degree in Business Administration or related field as outlined in the essential duties; or High School Diploma or General Education Degree (GED) and 2 years of relevant experience in lieu of Associates degree.
• 6+ years of experience working in a customer-focused role requiring attention to detail.
• 2+ years of experience in a communications, training, travel, expense, finance, accounting, or bookkeeping role.
• Basic computer skills including Internet navigation, Email usage, and word processing.
• Proficient in Microsoft Office Suite.
• Authorization to work in the United States without sponsorship.
• Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

Preferred Qualifications

• 4+ years of experience in accounting, corporate card administration, corporate travel and/or expense reimbursement role.
• 4+ years of experience with SAP Concur Travel and Expense system.
• 2+ years of experience working in Tableau, Concur Intelligence, Decision Source, or similar system. 2+ years of experience managing a corporate credit card program.
• 2+ years of experience in sourcing.
• Experience in collaborating with external vendors.
• Advanced experience in Excel, specifically summarizing data and consumable by various audiences.

Salary Range:

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.

To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.