Administrative Specialist

Do you want to build an impactful career at a company working to change the world for the better?

Geosyntec has an exciting opportunity for an Administrative Specialist to provide office and reception support in our Washington, DC office. The position plays a critical role in supporting the overall administrative function of the office and in providing an excellent professional "first impression" for everyone who contacts and visits the office. Primary responsibilities include coordinating hotel office spaces, processing incoming/outgoing mail and deliveries, inventory/ordering supplies, scheduling appointments, supporting electronic processing of vendor invoices and employee expenses, answering phones and assisting with other administrative tasks. This position requires strong attention to detail, ability to manage and address a dynamic list of administrative tasks, and excellent communication skills.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Assist office staff and Manager with assigned administrative tasks.
• Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office.
• Inventory, order, and organize office supplies, snacks, and refreshments.
• Maintain overall office presentation, organization and hygiene, coordinating with building housekeeping and maintenance services.
• Act as liaison with travel and car rental agencies as needed.
• Assist with coordination of employee functions and events.
• Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes.
• Organize and prioritize information and calls; create logs and databases.
• Assist in processing of timesheets, expense reports, and vendor invoices, etc. as needed.
• Maintain office library, library database and marketing database, as applicable.
• Manage office furniture and equipment inventory and maintenance.
• Set up, manage and inventory the office's storage space (located in a different part of the building)..
• Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors.
• Act as liaison between branch personnel and property management firm for maintenance of office space.
• Receive and respond to requests for assistance from Branch and Corporate Managers and staff and respond accordingly.
• Assist Manager with orientation and training of new staff.
• Assist with receptionist duties as needed.
• Assist with local business errands as needed.
• Perform other administrative functions, as required.

• High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required)
• Accurate typing skills of a minimum of 40 to 50 wpm. (required)
• Experience completing tasks on computers in the Microsoft Windows environment and Microsoft Office programs. (preferred)
• Some familiarity with Coupa platform for expense and vendor invoice processing (preferred)
• Must be organized and able to manage multiple tasks. (required)
• Must demonstrate excellent communication skills and solution oriented approach. (required)
• Availability to work overtime occasionally on short notice as required by project or office demands. (required)
• Valid U.S. driver's license and a satisfactory driving record for business travel. (preferred)

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec's total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum: $24.02/hour / Maximum: $33.63/hour (Washington, D.C)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.

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