Administrative Assistant

• Coordinate domestic and international travel; manage all details pertaining to reservations and itineraries.
• Manage calendars and schedule meetings.
• Answer telephone calls, take messages, and respond to calls in a timely manner.
• Compose and prepare correspondence, memos, e-mails, etc. Proofread copy for spelling, grammar, and layout and make appropriate changes.
• Prepare various reports utilizing Excel and other systems.
• Process and track purchase orders and payments; organize and maintain files for reference.
• Assist with preparation for meetings; prepare complex PowerPoint presentations and assist with following-up on action items from meetings.
• Copy, fax, and file correspondence; order supplies.
• Conduct Internet research, assist with internal web site access, maintain R&D CDA database.
• Prepare expense reports and manage department credit line for purchases. Apply and implement internal policies and also provide training as needed.
• Involvement with project management/event coordination.
• Create, assign, document, and approve training roles in training requirement database.
• May manage staffing activities to include interviewing, onboarding and transfers.

Job Requirements

• High school diploma required; bachelor's degree preferred.
• 5+ years of executive administrative support experience in a fast-paced corporate environment supporting multiple executives.
• Advanced knowledge and high level of proficiency with Word, Excel, PowerPoint, Lotus Notes, Concur T&E, SAP T&E, SAP ECC, Pilgrim SmartSolve, and Epson large format printers.
• Complex project management experience preferred.
• Self-motivated and ability to respond to changing situations in a flexible manner in order to meet current needs and reprioritize work as necessary.
• Strong attention to detail and the ability to meet deadlines.
• Strong oral and written communication skills.
• Ability to maintain the integrity of confidential information.

We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability,401K with company contribution, andwellness program.

Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.