Editorial Coordinator

We have an exiting opportunity for an Editorial Coordinator to join our Editorial department!

This position is meant to provide support to the editors in order to ensure that manuscripts are properly handled, constructed, and "filed." The coordinators serve as the first line of interaction with the editorial department, prioritizing levels of communication, information and contact among authors, reviewers, and editors. We are meant to manage communications between editors, reviewers, and authors to ensure that forms have been submitted properly and in a timely manner, to coordinate schedules between these three groups, and to communicate and enforce deadlines so that the best quality work is produced in the proper timeframe. Finally, the coordinator confirms that access to documentation is given or restricted to the correct levels; smooths the way for ease of access and use, so that each group is able to navigate the system properly; and troubleshoots those areas in which problems arise. This involves scheduling and calendars; use of Outlook, Word, Excel, and Adobe Acrobat; proficient skills with document and data systems; and excellent verbal and written communication, organization, and time management skills.

Help us ignite the next era of science.

What You'll Do

• Respond to editor threads
• Respond to inquiries
• Revisions and resubmissions
• Monitor Authors and Reviewers; Prods
• Merging and General Tasks
• Exporting articles from CTS to production vendor

Minimum Requirements

• Bachelor's degree or other form of higher education that requires analytical and communication skills
• A good grasp of vocabulary and basic science background would help
• Respond to editor requests to add reviewers, process reviews, revisions, rejections, appeals, and acceptances. Respond to other editor requests to work within CTS or to respond to inquiries through Outlook.
• Respond to editor, author, and reviewer inquiries submitted through personal Outlook and Submit Help Inboxes and via phones.
• Monitor for revisions and resubmissions. Process author revisions and unsolicited appeals and resubmissions.
• Manage schedules to ensure all pending forms from authors and reviewers are submitted. Send communications as needed in order to maintain manuscript review schedule.
• Check for duplications in system. Send correspondence in order to ascertain account activity and veracity. Communicate with IT and DPP to resolve issues with the manuscript submission system.
• Knowledge of essential office and correspondence protocol.
• Knowledge of Outlook, Word, Excel,, and Adobe Acrobat.
• At least a rudimentary knowledge of document/data systems

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by May 10, 2025. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $48,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

Search Firm and Employment Agency Disclaimer
The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

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