Flux Resources is seeking a Procurement Specialist to join one of our clients as a full-time direct employee. This position is located in Happy Valley, OR. The pay range for this role is $85,000-$90,000.
Job Description:
- Prepares procurement documents for a wide range of goods and services. Assists departments in determining and developing procurement approach, bidding requirements, selection criteria, and scope of work or technical specifications.
- Works closely with department staff to ensure compliance with city procurement policies and State and federal procurement laws and regulations. Advises, assists, and trains other City employees in purchasing policies and procedures.
- Receives bids and proposals, analyzes for responsiveness, recommends award of bids, and prepares award documents for review.
- Manages the city's Procurement Card (Peard) Program including training for staff issued a Peard; uploading the monthly statement into the City's financial system; monitoring timely reconciliation of Pcards; managing the commodity codes; troubleshooting Peard issues; and issuing replacement/new Pcards.
- Drafts contracts, contract amendments, and change orders in accordance with City policies.. Ensures documents are properly executed.
- Reviews history and monitors activity to identify opportunities for more economical purchasing or compliance concerns.
- Conducts meetings including pre-bid and pre-proposal conferences, proposal evaluation meetings, and negotiation sessions related to contracts.
- Assists departments with various procurement needs including advice on vendor relationships, product research, and training.
- Generates purchase orders from requisitions; evaluates validity of purchase requisitions; ensures supporting documentation is on-file; verifies account numbers, budget availability, and approvals.
- Provides comments and recommendations to Purchasing Manager and Finance Director on purchasing and contracting issues.
- Maintains document templates and change logs, ensures proper version control.
- Acts as liaison between the Purchasing Division and other divisions and departments
- Performs full functions of the role and position with integrity and respect for city policies and relevant laws.
- Assists in creating a positive and supportive work environment prioritizing a culture of collaborative teamwork, clear communication, and ongoing personal and professional development.
- Contributes to the promotion of organization values, including diversity, equity, inclusion, and belonging; supports a culture of accountability within the organization and actively promotes the value of respect in a multicultural society.
- Represents the city in operational functions in a courteous and respectful manner. Produces the highest quality results while working towards accomplishing the city's vision, goals, and strategic plan.
- Develops safe work habits and follows all required safety policies, procedures, and techniques. Contributes to the safety of self, co-workers and the general public.
- Follows policies as outlined in the Employee Handbook as well as any other applicable city, department, or divisional policies and procedures.
- Produces an acceptable quantity and quality of work within established timelines.
- Participates in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
Other Duties
Incumbents within this classification may be assigned activities, duties or responsibilities not expressly listed within this classification specification of similar scope and nature.
Communication:
Communicates frequently inside and outside the organization to convey organizational direction, negotiate and gain cooperation.
Complexity:
Operates in a moderately difficult environment requiring judgment in resolving issues and/or making recommendations.
Confidentiality:
Handles confidential information frequently or infrequently in accomplishing tasks on behalf of others.
Autonomy:
Operates with moderate degree of autonomy. Work is not standardized. Assignments received in the form of results expected with general procedures to follow.
Budget Responsibility:
Not directly accountable for developing and/or managing a budget.
Strategic Planning:
Exercises operational and departmental planning responsibilities.
Job Specification:
Minimum Qualifications Required for Entry Training and Experience:
Bachelor's degree in business/public administration or related field and 2 years of experience in an analytical position which includes responsibility for communications, program development, strong computer and software skills, or an equivalent amount of education and/or experience enabling the incumbent to perform the essential functions of the position.
The incumbent will display the following competencies required for this position.
Knowledge of:
- Principles and practices of the purchasing function in a public agency setting including accounting principles and practices as applied to procurement.
- Policies and procedures related to purchasing of materials, supplies, equipment, services, and construction of public improvements.
- Contract development, contract negotiations, contract law and public sector procurement law and regulations, including public sector procurement principles and practices and competitive bidding requirements.
- Applicable Federal, State, and local laws, codes, and regulations, and/or statutes.
- Record keeping principles and procedures.
Skill and Abilities in:
- Exercising discretion in confidential and sensitive matters.
- Interpreting, applying, and ensuring compliance with applicable policies, procedures, laws, and regulations.
- Analyzing problems, identifying alternative solutions, assessing consequences of proposed actions, and implementing recommendations.
- Influencing and gaining cooperation when there are competing or conflicting priorities.
- Conducting effective negotiations and representing the city with governmental agencies, community groups, and various business, professional, regulatory and legislative organizations.
- Establishing and maintaining effective working relationships with all internal and external contacts.
- Communicating effectively verbally and in writing; presenting information, proposals, and recommendations clearly and persuasively.
- Using English grammar, spelling, vocabulary, and punctuation.
- Preparing reports, correspondence, and documentation
- Utilizing modern office equipment and software programs.
- Preparing complex solicitations, reports, and correspondence.
Licensing and Special Requirements:
- Valid driver's license and the ability to meet the city's driving standards may be required.
- Incumbent is required to maintain relevant employer/state/federal standards for licenses, certifications, conduct, screenings reference and background checks.
Working Conditions
This position typically works in an office setting with some hectic or demanding situations; occasional dealing with distraught individuals and challenging customer interactions; and frequent interruptions, which requires maximum flexibility. This position routinely uses standard office equipment, such as computers, printers, and telephones.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without accommodation.
While performing the duties of this job, the employee may be required to crouch, crawl, kneel, stoop, bend and reach on a regular basis depending upon position. Extended periods of standing may be required. Must be able to occasionally lift, move or carry objects typically 10 pounds or less; on rare occasions may need to lift up to 40 pounds., with assistance.
Requires little physical effort such as lifting, carrying, or constant movement, but does allow for movement needed to complete work tasks.
Environment:
This level has a work environment that is usually well protected, free from hazards or obstacles. There is little element of personal risk or hazard. Job conditions are usually comfortable, with only occasional issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, etc.
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Flux Resources, LLC
Apr 30, 2025