Department Administrator (Administrative Manager 1)

The Department Administrator serves as the dyad partner to the Department Chair, directly responsible for strategic development, clinical management, faculty management, research, education, administration staff, departmental administration, and event planning/fund raising.

Job Duties/Responsibilities:

Strategic Partner & Project Management (20%)
* Partner with Department Chair to organize and implement strategic initiatives for the department, aligned with the University, Medical School and department mission of research, education and service
* Lead department collaboration across multiple services including University of Minnesota Physicians, Fairview Health Services, M Health Fairview, and other community partners
* Lead and implement new initiatives including special projects, strategic plans and process improvements

Clinical Oversight & Management (25%)
* Develop and maintain strong clinical partnerships with M Health Fairview Neuroscience service line
* Partner with UMP practice management/Fairview service line resources to ensure optimization of faculty clinical practice, including (but not exclusive to) surgical and clinical scheduling and work-flow
* Partner with UMP to implement practice management standards and policies of UMP and M Health Fairview
* Serve as a key point of contact and liaison with UMP centralized resources on behalf of faculty practice
* Provide inputs into clinical service unit (CSU) budgeting, monitor CSU budget, and forecasts in partnership with CSU leadership and UMP finance
* Liaison with UMP business development teams to support Department Chair's plan for growth
* Partner with UMP to implement new clinical programs, assess effectiveness of these programs, and provide strategic adjustments in partnership with UMP and Fairview

Faculty Management (25%)
* Monitor and ensure appropriate balance of faculty effort across teaching, research and clinical responsibilities
* Partner with HR on faculty hiring requests, approval process, search, hire, and formal onboarding process
* On-boarding and support of new faculty recruit
* Coordinate adjunct faculty, UMP only faculty, emeritus faculty, and faculty at affiliate locations
* Oversee governance structure & faculty-led committees
* Monitor and review faculty compensation plan to ensure consistent application of compensation model
* Oversee promotion & tenure process for the department and partner with the Medical School Office of Faculty Affairs to ensure process compliance within the department
* Oversee faculty tracks including tenure/tenure track, academic track, and development of master clinician track
* Monitor faculty career development to ensure the departmental strategic initiatives are realized through the faculty

Research (5%)
* Partner with Department Chair to develop research initiatives and manage research administration structure to meet the needs of the faculty including research coordinators, pre-award team, partnership with research resources including CTSI, and monitor research activity for compliance Oversee large research initiatives/centers,
* Determining resource needs and ensuring infrastructure is adequate to meet needs

Education (5%)
* Ensure infrastructure set up to manage learner rotations through the department, including U.S. and visiting international scholars
* Monitor departmental education infrastructure to ensure adequate resourcing of graduate medical education programs (residency, fellowships) and psychology programs (practicum, interns, post- docs)
* Monitor performance of education programs and recommend improvements as appropriate
* Oversee organization of key lectureships in the department

Supervision, Communication & Facilities (10%)
* Lead administrative team supporting the department chair and faculty needs within the department
* Recruit, develop, train, retain, and assess staff to meet the needs of the staff as well as the needs of the department
* Assure compliance with UMN/UMP policies/procedures as well as other regulatory measures
* Create a culture of accountability and professionalism
* Align resources within the department to ensure resources allocated in support of the department's strategic plan
* Lead process improvement initiatives to ensure effective, efficient administrative support
* Respond to routine and non-routine needs of the department and Medical School
*Liaison for communication within the department including newsletters, website, internal communication, and electronic communication Manage facility needs of the department, including remodeling space, allocating space.
* Oversee departmental technology policy and needs, making decision about how often to replace computers, ordering technology to support new faculty

Event Planning & Fund raising (10%)
* Support stewardship activities with existing donors and cultivation of prospective donors in partnership with University of Minnesota Foundation (UMF)
* Develop proposals for use of the available philanthropic funds
* Facilitating the organization and on-going management of the Peyton Society of UMN Neurosurgery Alumni and other department events as needed

This position will be 40% on campus and 60% remote.

Required Qualifications:
* Bachelor's degree in Business Administration, Healthcare Management or related field
* Experience in the healthcare/academic setting with minimum of 6 years of experience in a managerial role and budgetary responsibilities
* Strong communication skills, judgment and ability to work collaboratively with faculty, staff, and residents
* Ability to develop professionally through increasing levels of responsibility
* Experience with strategic planning, department budgets, department operations

Preferred Qualifications:
* Master's degree in Business Administration, Healthcare Management
* Experience in working with a physician leader
* Knowledge of administrative requirements associated with physician practice management
* Experience as a manager in working with surgeons
* Knowledge of Lean principles

The Department of Neurosurgery at the University of Minnesota and it clinical arm, M Health Fairview Neurosurgery, offer outstanding neurosurgical patient care, excellent neurosurgical education and groundbreaking research into some of the most difficult problems facing neurosurgical patients today.

To learn more about the Department of Neurosurgery, please click on: https://med.umn.edu/neurosurgery

Pay Range: $90,000-$125,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. Please include a CV/resume, a cover letter and a list of three (3) references.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).