Procurement Services Specialist (Northwest AR.)

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

Minimum Qualifications:

• High School diploma plus six (6) years of experience in procurement.

Knowledge, Skills, & Abilities:

• Procurement Expertise: Comprehensive knowledge of procurement practices and policies.
• Communication Skills: Strong verbal and written communication abilities to interact effectively with vendors and internal stakeholders
• Problem-Solving: Ability to identify and resolve procurement challenges efficiently.
• Organizational Skills: Proficiency in managing multiple requisitions and maintaining accurate records.
• Customer Service: Commitment to providing excellent service to internal and external stakeholders.
• Attention to Detail: Precision in processing requisitions and ensuring compliance with policies.
• Adaptability: Flexibility to adjust to changing priorities and demands.
• Ability to work on a computer 8+ hours per day.
• Ability to perform office functions, including clear, verbal communication, and light lifting.

Preferred Qualifications:

• Baccalaureate Degree in Public Administration, General Business, Accounting, or a related field plus two (2) years of experience in procurement, OR associate's degree plus four (4) years of procurement experience.
• Experience in Workday.
• Adobe Forms literate.
• Proficient in Microsoft Office (Word & Excel).
• Knowledge of Arkansas state purchasing rules, applicable laws, and regulations.

Additional Information:

Key Responsibilities:
Management of Purchase Requisition:

• Process purchase requisitions for departments, including supplies, professional services, maintenance, leases, and other purchases.
• Ensure all requisitions comply with UAMS procurement policies, state procurement laws, and Supply Chain strategies, including appropriate documentation and vendor quotes.
• Submit contacts in compliance with UAMS policy and procedures and assist in managing annual framework requisitions and contracts.
• Facilitate the new vendor setup process in coordination with central campus procurement.
• Communicate with customers, vendors, and internal stakeholders regarding the status of requisitions, purchase orders, and shipping timelines.
• Maintain proper records for Purchase Orders and ensure the accuracy of goods receipts in coordination with UAMS policy and procedures.
• Transmit purchase orders to vendors, track order confirmations, and monitor estimated arrival times for all PO lines.
• Identify and recommend process improvements to enhance procurement efficiency and compliance.
• Serve as a liaison between Accounts Payable, receiving, customers, and vendors to resolve invoice and receipt discrepancies.
• Troubleshoot purchase order issues and prepare necessary documentation for resolution.

Travel Processing:

• Process travel reimbursements and ensure compliance with UAMS policies and procedures.
• Communicate with the UAMS Travel Office and assist in booking travel accommodations (e.g., hotel, transportation, etc.) as needed.
• Manage the department's P-card and conduct monthly card reconciliations.

Procurement Support and Compliance:

• Proactively communicate backorders and supply shortages, and assist in resolution efforts.
• Support training efforts by developing process documentation for Workday and other procurement systems.
• Process P-card verification submitted by customers, ensuring proper documentation.
• Complete reports and projects as required.

May perform other duties as assigned

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.