Contract Administrator (Administrator IV)

OPEN RECRUITMENT

Position Specific Recruitment

This position-specific recruitment is open to anyone who meets the minimum and selective qualifications* listed below. The resulting list of eligible candidates will be used to fill this position only.

If you have ever taken a flight from BWI Thurgood Marshall Airport; renewed your Maryland driver's license; traveled to an Orioles game on the Light Rail; embarked on a cruise from the Port of Baltimore; received roadside assistance from CHART Emergency Patrol; reduced your commute time by using one of Maryland's toll roads; or applied for Minority Business Enterprise (MBE) certification, then you have experienced some of the superb services provided by the Maryland Department of Transportation (MDOT).

MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission-connecting our customers to life's opportunities. Join us in serving our Maryland residents, visitors, and businesses!

The Maryland Department of Transportation The Secretary's Office (MDOT TSO) is seeking qualified professionals for the position of Contract Administrator (Administrator IV). The primary purpose of this position is to handle the daily management and implementation of department-wide Information Technology Services, Commodities contracts, as well as TSO Building maintenance and construction contracts, which include but are not limited to, Request for Proposals (RFP), Invitation for Bids (IFB), task orders, work order, sole source, proposal negotiations and agreements, resource sharing proposals, agreements, MOUs and multiple other projects.

The Contract Administrator will work with all MDOT Modes, the MDOT Procurement Office, the State Department of Information Technology, and the Department of General Services.

Key responsibilities for this role include but are not limited to:

• Initiating and assisting in the drafting of specifications for RFPs, IFBs, Task Orders, Work Orders, Change Orders, Modifications, extension requests, substitution requests, Procurement Review Group (PRG) form, and Board of Public Works Agenda Items and documentation
• Monitoring and evaluating contractor performance and assessment of all agency-specific contracts and task orders
• Coordinating with the Maryland Department of Information Technology on statewide and MDOT-specific Information Technology contracts
• Coordinating with the Maryland Department of General Services on statewide commodities, maintenance, construction and professional services contracts.
• Assessment of all department-wide and agency-specific contracts, task orders, and sole source awards to ensure that proper documentation and project management aspects of each are being carried out and maintained accordingly.

The current vacancy exists at MDOT TSO in the Office of Budget and Contracts, which is located in Hanover, MD. (Anne Arundel County).

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits

Qualifications

MINIMUM QUALIFICATIONS:

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six (6) years of experience in administrative staff or professional work.

*Four (4) years of this experience must include contract management or procurement experience, including functions such as drafting contract specifications, negotiating contract terms and conditions, and monitoring and evaluating contractor performance under contract terms and specifications. Two (2) years of the required experience must include contract management or procurement experience of at least one of the following contract types: building maintenance, construction, or service contracts.

The ideal candidate will possess the following preferred experience:

• At least two (2) years of experience working in the Federal or State Government.
• Experience managing contracts in a government or public-sector environment, with a strong understanding of government regulations and compliance requirements.
• Ability to effectively communicate and successfully collaborate with both technical and non-technical users, IT professionals, and Subject Matter Experts.
• Strong analytical and problem-solving abilities, with a keen attention to detail and a results-oriented mindset.
• Familiarity with transportation industry standards, technologies, and best practices.
• Familiarity with the state procurement process.
• Proficiency in contract management methodologies, with a track record of successful contract delivery.

*This statement contains a selective qualification, which is more focused in scope than the minimum qualifications for this classification. Selective qualifications are used when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skills, or abilities).

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience in your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for. If you have held more than one position at the same employer, please list each position that you held and the length of time that you held each position.

If you have held more than one position at the same employer, please list each position that you held and the length of time that you held each position.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience involving staff work related to the administration of rules, regulations, policies, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for-year basis for the required experience.

Licenses & Certifications:

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

TO APPLY: You must complete an MDOT employment application (DTS-1) online to be considered for this recruitment. RESUMES CANNOT BE SUBSTITUTED FOR THE MDOT EMPLOYMENT APPLICATION. No paper applications will be accepted.

Selected candidates may be subject to background and reference checks.

You may apply online at: https://www.governmentjobs.com/careers/mdotmd. Applications must be submitted by 11:59 pm on 04/28/2025.

Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please notify in advance. MD Relay Service Number (711). Bilingual applicants are encouraged to apply.

The Maryland Department of Transportation is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

The incumbent in this position may be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. MDOT does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 4/14/2025

The purpose of the supplemental questions listed below is to evaluate your experience and education further to determine your eligibility for this job classification. Answer each question accurately and thoroughly. The experience you indicate in your responses to the supplemental questions must also be described in detail in the Work History section of this application. If you cite experience in your response that is not included in the Work History section of this application, your application may be considered incomplete, and you may not receive further consideration for this position. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.