Internal Operations Assistant - Endwell, NY

About Us

We're in the business of people helping people and you can help us change lives just by working here. Whether it's helping a member make a transaction, buy their first home, or improve their financial wellness one step at a time - you have an impact on their lives just by working here, no matter what your position may be.

Work with us - and be part of something bigger than banking.

In exchange for your time and talents, we offer generous benefits. After all, you make us awesome, so we take care of you with things like...

• Pension Plan, 401k Plan, and 401k matching contributions
• Excellent health benefits
• Flexible Paid Time Off (PTO), Volunteer Time Off (VTO), and Wellness Time Off (WTO)
• More than ten paid holidays per year
• Wellness program
• Tuition reimbursement
• Student loan repayment
• Employee recognition program
• Educational incentives
  ...and more!

At Visions, we do, and will continue to, treat all of our employees fairly and with complete respect, regardless of race, ethnicity, gender, and any other differences. We strive to celebrate the diversity of our employees, as they are part of the fabric of this great credit union.

Title of Position: Internal Operations Assistant - Endwell, NY

Position Type: Full-Time. Typical shifts include Monday through Friday 8:00AM to 5:00PM

Compensation Range: $20/Hr - $25.50/Hr. *Hiring rates may be dependent on a number of factors, including years of directly related work experience, education, geographic location or special skills*

Location: Headquarters - 3301 Country Club Rd, Endwell, NY 13760.

At this time, Visions Federal Credit Union will not sponsor a new applicant for employment authorization or offer any immigration related support for this position (i.e., H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, or another type of work authorization). If you need sponsorship now or in the future, look for this statement in the job description before you apply: Visions Federal Credit Union will consider sponsoring a new, qualified applicant for employment authorization for this position.
If this is not listed in the job description, Visions Federal Credit Union will not provide sponsorship for the candidate to work in the United States.

Responsibilities/Duties:

• Prepare meeting agendas, attend meetings, prepare, and distribute minutes.
• Maintain an organized filing system for the Internal Operations department.
• Prepare documents, reports, and communications.
• Participate in special projects, as assigned.
• Reconcile incoming billing and invoices; submit approvals to pay for all department-related expenses.
• Complete data analysis, track and maintain relevant budgets.
• Manage billing and reconciliation for division corporate cards monthly.
• Ensure accurate and timely invoice processing.
• Handle purchasing requests, as assigned.
• Arrange and support vendor services, as assigned.
• Communicate notifications of vendor activity to necessary departments/staff.
• Ensure vendor compliance (e.g., security, insurances, licensing, etc.).
• Evaluate, complete, and follow-up on service requests.
• Work independently and within a team on special nonrecurring and ongoing projects, and coordinate departmental events as needed.
• Strive to continually evolve and improve department service commitment.
• Provides departmental back-up coverage as needed.
• Respond effectively to changing ideas, responsibilities, expectations, trends, strategies, and other processes.
• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.
• Perform other duties needed to help fulfil our mission, drive our strategy, and support our organization's values.

Minimum Qualifications & Experience:

• High school diploma required with 1-3 years of related experience.
• Proficient in the Microsoft Office Suite programs.
• Proficient with standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines, PCs, etc.
• Visions remains committed to the aspects of diversity and inclusion and will consider alternative education and experience.

Preferred Qualifications & Experience:

• Associate's degree preferred.
• Accounts Receivable and Accounts Payable (AR/AP) Process.

We're more than banking. You can be, too. #ClaimYourSeat