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Administrative Assistant

Spectraforce Technologies
United States, New York, New York
Apr 11, 2025
Job Title: Administrative Assistant Duration: 8 months Location: New York, NY 10001 Responsibilities: Provide full administrative support for Managing Directors and a team of economists and strategists. Manage heavy scheduling, internal and external conferences, webcasts and other events ; High involvement of international scheduling will be involved. Handle a high volume of phone calls and emails. Keep a track and record client engagement activities of the team members. Relay information and perform tasks in a timely manner. Coordinate international and domestic travel arrangements. Process travel & entertainment expense reports in accordance with firm guidelines. Handle onboarding logistics for new hires and transfers. Assist in coordinating internal visitors' logistics. Take on ad-hoc projects while maintaining daily work flow and general administrative support. Required Skills: Minimum of 3 years or experience as an administrative assistant supporting a senior level executives and/ or large team. Experience at financial services firm is preferable. Strong proficiency in MS Office applications: Outlook, Word, Excel, PowerPoint. Strong organizational skills and ability to prioritize. High attention to detail. Ability to perform a wide variety of tasks with the flexibility to change focus quickly as demands change /multitask. Preferred Qualifications: Excellent interpersonal skills and ability to work collaboratively in a team environment. Strong command of Spanish and English with excellent written and verbal communication skills. Ability to display a consistent, professional degree of communication. Comfortable working with people at all organizational levels. Team player with a positive attitude. Demonstrates dependability and a sense of urgency to drive results. Anticipates needs, potential issues and is able to independently make decisions. Maintains a high standard of performance despite pressing deadlines. Self-starter with excellent problem solving and follow-up capabilities. Demonstrates a high degree of integrity and confidentiality. Spanish Proficient.