Executive Assistant II

The Wisconsin School of Business (WSB) at UW- Madison is a globally recognized business school, conducting cutting-edge research and delivering a market-responsive degree portfolio. WSB enrolls more than 4,000 students annually within a comprehensive portfolio of undergraduate and graduate degree programs. WSB boasts an extensive, powerful network of nearly 50,000 alumni who are leaders in their respective fields. We are committed to equipping our students and alumni to be inclusive leaders, entrepreneurial thinkers, and collaborative partners who can tackle complex challenges and lead without a blueprint.

The Executive Assistant to the Dean provides comprehensive executive support to the Dean of WSB and manages the administrative functions of the Deans office. Reporting directly to the Dean, duties include managing the Deans calendar, ensuring that the Dean is prepared in a timely manner for meetings and business activities, coordinating travel, managing Deans office staff and serving as point person for school-wide activities. The individual in this role engages with confidential information, requiring discretion and sensitivity. This position serves as a reflection of the Dean and the Deans office of WSB, responding to inquiries with service-oriented interpersonal skills in all interactions.

A successful candidate will be an organized self-starter who has a high level of administrative, problem solving, and relationship building abilities. Success in this role will require a considerable amount of independent initiative and judgment, attention to detail, strong communication skills, and ability to build relationships.

• 40% Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority
• 10% Compiles, screens, and evaluates correspondence and reports and recommends actions
• 20% Develops and facilitates communications of varying complexity between various internal and external stakeholders
• 10% Manages the organization, auditing, security, and confidentiality of records and files
• 10% Monitors budgets and reviews and approves expenditures
• 10% Supervises one Administrative Assistant position and student employees in the Dean's Office

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required
Associate's Degree

Required:
- Minimum two years of experience working in a complex administrative environment.
- Experience managing an electronic calendar for an executive level position.
- Experience making travel arrangements and itineraries.
- Experience working with budgets and financial processes/procedures.
- Proficiency with desktop software, including word processing, preparing presentations, and managing spreadsheets.

Preferred:
- A minimum of two years of relevant experience as an administrative or executive assistant
- Professional experience in higher education
- Previous supervisory experience of a professional position within the past 5 years
- Excellent organizational skills with attention to detail
- Strong written and oral communication skills
- Ability to prioritize tasks and manage time in juggling multiple priorities

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $75,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Please complete the online application and attach a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position as described along with a comprehensive resume.

Our search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. We will notify all applicants once the search is completed and we have selected a top candidate. As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.

Rima Okbazghi
okbazghi@wisc.edu
608-262-2810
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Executive Assistant II(AD011)

A12-WISCONSIN SCH OF BUSINESS/DEAN'S OFFICE

Academic Staff-Renewable

313712-AS