Administrative Assistant

Job Description:

Administrative Assistant

Full-Time I First Shift

Emergency Department I Lexington, KY

An Emergency department (ED) that provides 24-hour emergency care to patients who need urgent medical attention for severe injuries or illness.

Description:

• Provide secretarial and secretarial support to Executive Director performing a wide variety of duties and responsibilities as well as project assignments.
• Monitor trends and report to management team.
• Assist in the preparation and compilation of reports.
• Maintains meeting minute documentation and email distribution list.
• Ensures compliance with mandatory requirements.
• Liaison to materials and purchasing for departmental patient care and office supplies.
• Track and follow up on timely delivery of supplies and materials.
• Assists Director in ensuring appropriate budgetary charges.
• Forms controller for changes, supply.
• Facilitate both internal and external work orders.
• Serves as departmental expert for API.
• Maintains and corrects payroll issues daily.
• Maintains attendance records and reports to Executive Director.
• Facilitates internal and external work orders.
• Assists the Executive Director in providing resolution of environment of care issues.
• Ensures invoices are genuine.
• Processes invoices to be paid in Peoplesoft.
• Follows up on any issues related to accounts payable
• Supports the Executive Director with budgetary concerns related to accounts payable.

Requirements:

• High School Diploma or equivalent.
• Strong time management skills.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to multi-task and prioritize work assignments in a dynamic workspace.

Benefits:

• Tuition Assistance reimbursement program
• Company paid Maternity and Paternity leave.
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)
• Employee Support Fund, for employees in need of emergency financial support