Administrative Specialist II

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

Monday -Friday 8am to 5pm, Some evening and weekend work may be needed.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Undergraduate or Master's degree in area related to administration, natural resources, or related.

Discover Abroad provides study abroad programs globally (see www.discoverabroad.uga.edu). This is an exciting entry-level administrative position for someone who wishes to pursue a career in marketing and/or international education.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Administer program logistics
a. Liaise with Office of International Education and the Office of Curriculum Systems regarding program re-approvals
b. Prepare faculty and staff travel authorities
c. Assist with group flight requests and in-country accommodation and transportation reservations and confirmations
d. Assist with itinerary preparation
e. Assist in maintaining fiscal/budgetary records and processes

Administrative and program preparation
a. Manage all student recruitment activities
b. Load courses and provide students permission to register
c. Manage studyaway brochures (websites)
d. Manage studyaway applications
e. Monitor student payment of program fee and tuition
f. Monitor student registration
g. Update and manage all eLC course materials
h. Collaborate with fellow office staff and faculty to aid in study abroad program preparation
i. Assist with managing administrative manuals (including Program Manual and Logistics Information Systems)
j. Organize and manage program orientations

Serve as Teaching Assistant for at least two study abroad programs per year

Other office administration tasks as assigned